Administrator (2 vacancies)

Sales Administrator

1)     Monitor and respond to emails concerning new purchase order, delivery instructions, request for quotations, delivery advice and address customer inquires.

2)     Obtain and confirm quotation prices from internal staff.

3)     Prepare and email quotations to customers.

4)     Prepare sales orders by verifying prices against quotations and managing payment or credit control issues.

5)     Reserve material based on customer forecasts and issue Product Order Sheet including checking finished good and raw material.

6)     Create stock code for new items and ensure accurate data entry. Print and verify invoice based on delivery orders , ensuring accuracy in pricing and documentation.

7)     Prepare mill certificates for each item and Purchase Order including composition check and approval signatures.

8)     Manage balance coil reservations and address any packing discrepancies with repack Product Order.

9)     Prepare delivery orders, arrange delivery schedules and manage transport logistics.

10)  Monitor the master plan schedule for changes, delays or machine breakdowns.

11)  Prepare monthly delivery summary reports and price variance summary reports for customers.

12)  Prepare and follow up on credit notes and debit notes for issues such as customer rejections, transporter problem and price variance.

13)  Preferable Mandarin speaking to effectively communicate with Mandarin-speaking clients.

14)  Perform any other duties as assigned from time to time.