Administrator (4-month contract)

Responsibilities:

• Greet, welcome, and direct visitors and clients in a professional, warm manner
• Answer, screen, and forward incoming phone calls, taking accurate messages and handling routine inquiries
• Maintain a clean, organized reception area and ensure meeting rooms are tidy and prepared for guests
• Handle incoming and outgoing mail, courier deliveries
• Perform general clerical duties including data entry, filing, scanning, and photocopying
• Draft and edit correspondence, memos, and reports
• Maintain and order office supplies and consumables, keeping inventory logs
• Assist in coordinating travel arrangements and processing expense reports
• Manage calendars and schedule appointments or conference rooms using scheduling software (e.g., Microsoft Outlook)
• Assist in the planning and setup of internal/external meetings and events

Requirements:

• Higher Diploma, Associate Degree, or Bachelor’s degree in Business Administration, Hospitality, or a related field.
• 1–3 years of proven experience in a receptionist, administrative, or customer service role
• Proficiency in MS Office Suite and standard office equipment (printers, multi-line switchboards)
• Excellent verbal and written communication skills, strong organizational capabilities
• High attention to detail, and the ability to maintain confidentiality