Administrator (Admin Executive)

About the Role
We are looking for an experienced and organized Administrator to manage day-to-day office operations, front desk activities, and coordination across departments. The ideal candidate is proactive, detail-oriented, and comfortable handling multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Handle overall administrative functions and daily office operations
• Manage front desk activities, including greeting visitors, handling calls, and managing inquiries
• Coordinate effectively with multiple departments to ensure smooth workflow and communication
• Maintain office records, files, and documentation (physical and digital)
• Manage office supplies, inventory, and vendor coordination
• Schedule and coordinate meetings, appointments, and travel arrangements as needed
• Assist with onboarding of new employees (ID cards, seating, access, welcome kits, etc.)
• Handle incoming/outgoing correspondence, couriers, and deliveries
• Support HR and management with administrative tasks as required
• Ensure office facilities, equipment, and common areas are well-maintained
• Maintain confidentiality of sensitive company information
• Assist in organizing company events, meetings, or internal communications

Desired Candidate Profile

Requirements

• Proven experience in an administrative or front desk role (mention years, e.g., 1-3 years)
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Proficiency in MS Office (Word, Excel, Outlook) and general computer skills
• Ability to coordinate with different departments and manage priorities
• Professional appearance and demeanor for front desk/reception duties
• Strong problem-solving skills and attention to detail
• Bachelor's degree preferred (or equivalent experience)