Administrator – All Rounder

The Client

For the last 35 years, our client has been providing specialized routine maintenance and inspection services of Fire Fighting Equipment to a wide range of business types and industry sectors in the Perth Metro and Regional Western Australia.

Due to our client experiencing an increase in business activities, as well as they are in the process of changing their accounting system to MYOB, they are seeking to appoint an additional Administrator with MYOB experience to join their team based in Kardinya.

The Role

Our client is highly organized in all its business activities, especially in  business administration and customer services which is carried out by a small team of 3 to 4 administrators that cover reception, customer service, scheduling jobs and accounts.

As the Admin Allrounder in a small to medium sized company, you will be working across several key areas, which will provide variety.

It is worth noting that our client is currently transitioning new software for their Technicians to make data transition from job sheets to accounting software more streamlined.

As an Admin All Rounder you will be providing “ad hoc” admin support to the Company Directors as well as working in a small team, which may include;

• Data Entry of Job Sheets onto MYOB
• PA – Assisting the 2 directors in PA activities such as screening emails & scheduling meetings / appointments
• Booking / Scheduling Technicians for site jobs
• Creating Job Packs for Technicians for the next day
• Printing out and distributing Technicians job sheets for the following day
• Processing completed Technicians Job Sheets
• Liaising with Technicians on various items such as clarification on completed jobs
• Filing – Data, Scanning and Hard Copy Filing
• Customer Service – Liaising with clients to schedule Technicians in for inspections or take general sales inquiries
• Reception Cover for when the main receptionist is on break or on holiday leave
• Updating / inputting data on the inhouse CRM software such as entering in new clients or updating scheduled jobs
• Collecting and distributing mail

Working Hours & Days

Our client does not usually require their team members to work additional hours, where there maybe some flexibility with start and finish times as follows;

• Monday to Friday
• Start: 8:00 AM
• Finish: 4:00 PM
• 38 Hour Week

Employment Structure

This is a Temp to Perm role, where the successful candidate will initially work through Staff-Net on a casual basis at the direction of our client.  Once our client is satisfied that the successful candidate is able to carry out the job functions to a high standard as well as displayed a strong work ethic, especially with attendance, punctuality and productivity they will be signed over to our clients books on a permanent basis. This may take anywhere between 3 to 6 months.

The Candidate

We are seeking an experienced Admin All Rounder that has at least 3 years experience in a similar role where they have admin experience in the following key areas;

• Minimum 2 years' experience within an administration or office support position
• Strong general administration and data-entry skills
• Good organisational and time-management skills
• Confident telephone manner and good customer service skills
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Intermediate Microsoft Office skills
• Ability to quickly learn new CRM and business software
• Ability to manage multiple administration tasks throughout the day
• Ability to work effectively within a small office team
• A reliable, organised and proactive approach to your work

Employment Structure & Remuneration

 This position will initially commence on a temp to perm basis through Staff-Net, providing both the successful candidate and our client an opportunity to ensure the position is the right long-term fit.

The successful candidate will initially receive:

• $38.00 - $40.00 per hour + Super (whilst employed casually)
• Paid Weekly
• Permanent salary will be negotiated based on experience, with an anticipated range of approximately $65,000 - $75,000 + Super.

How to Apply

Interested? Email an updated CV to [email protected] quoting REF Number: ADAS-1109.