Administrator Assistant

Overview

• The Administrator Assistant will provide support to managers, other employees, and office visitors by handling a wide range of administrative and office support activities for the department and/or managers and supervisors to ensure that all interactions between the organization and others are positive and productive.

Responsibilities

• Handle office tasks, such as filing, assisting in generating reports and presentations, conducting research, setting up for meetings, transcribing minutes from meetings, and reordering supplies.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screen phone calls and routing callers to the appropriate party. Maintains polite and professional communication via phone, e-mail, and mail. Greets and assists visitors.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Organize and schedule meetings and appointments.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Prepare and monitor invoices.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Qualifications

• Bachelor’s degree or graduate of 4-year College course.
• At least 2 years' experience of administrative related work.