Administrator

About the role

Join Northland Power Services (NPS) as a detail-oriented and proactive Administrator to support our Managing Director, Alister Bain, in a dynamic and varied part-time role. Based at our Port Whangarei office, you'll be the backbone of our operations, handling administration, finance, and health & safety tasks with precision and enthusiasm.

Key responsibilities

• Manage emails, prepare job packs, update customer and job details in Fergus, maintain digital and physical filing systems, order office supplies, and handle general office and reception duties
• Liaise with Northpower/Top Energy for design construction and approval of jobs, support with updating construction plans, submit final documentation
• Reconcile bank statements, manage accounts payable/receivable, process GST returns, handle payroll, prepare end-of-year accounts for the accountant
• Maintain and update H&S management system documentation (e.g., H&S Plan, policies)
• Prepare documents for monthly H&S meetings, jobs packs, and training sessions
• Keep accurate records of H&S incidents, investigations, and monthly reporting
• Schedule equipment testing, random drug testing, and training for the team
• Manage subcontractor onboarding, maintain registers, and ensure compliance with pre-qualifications
• Support emergency preparedness (e.g., updating contact lists, scheduling drills)
• Assist with internal H&S audits and identify opportunities for improvement

About you

• Strong organisational skills and attention to detail
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office, Xero, and Fergus (experience with electrical plans is a bonus)
• Ability to multitask and meet deadlines
• A sense of humor and a positive attitude
• 3+ years' experience in a similar administrative role, preferably in an electrical or trade setting

About us

Northland Power Services (NPS), based in Port Whangarei, is a leading provider of electrical and power installation/maintenance across Northland. Specialising in power-to-boundary, subdivisions, low/high voltage cable jointing, overhead/underground builds, repairs, and cable locates, we are proud to be Northpower, Top Energy, and Totika CAT-3 accredited contractors.

Benefits

• Supportive environment
• Flexible hours
• Competitive remuneration