Administrator

Who you are

• Experience working with project financials, including reconciling revenue and expenses
• Confidence using Google Workspace and Microsoft Office
• Experience with Atlassian tools, including Jira Roadmaps and Confluence
• Experience working with SPP and/or similar project or professional services systems
• Strong verbal and written communication skills
• Excellent attention to detail and the ability to keep data, systems, and reporting accurate
• The ability to work independently while collaborating effectively with remote teams
• A self-motivated, organised, and professional approach
• Comfort working in a fast-paced, dynamic, and technical environment
• A helpful, personable, and team-oriented attitude
• An understanding of Project Management methodologies, such as Waterfall, PRINCE2, or Agile
• Experience with the wider Atlassian toolset
• Experience using NetSuite SPP or similar systems
• Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement

What the job involves

• Are you highly organised, detail-focused, and confident managing the moving parts behind successful project delivery?
• We’re looking for a Project Manager Administrator to join our PMO & Services Operations team. This is a fantastic opportunity for someone who enjoys bringing structure, accuracy, and operational control to a busy services environment
• In this role, you’ll play a key part in keeping our internal project operations running smoothly — from system set-up and resource coordination to forecasting, auditing, and invoicing. You’ll work closely with consultants, project teams, operations, and finance to ensure projects are accurately maintained behind the scenes and that all invoicing is issued correctly and on time
• If you enjoy working across systems, supporting project delivery, and making sure the details are right, we’d love to hear from you
• As Project Manager Administrator, you’ll support the smooth running of multiple non-client-facing projects and engagements from an operational and systems perspective
• Setting up and maintaining projects in internal systems
• Supporting resource booking, scheduling, and coordination
• Tracking project budgets, purchase orders, invoices, and expenses where needed
• Auditing and maintaining system data to ensure accuracy and cleanliness
• Coordinating between SPP and Finance to support accurate invoicing
• Working with project teams to ensure forecasts are current and accurate
• Keeping project plans and timelines up to date, including baseline and actual timelines
• Supporting governance by helping ensure project processes, templates, and reporting standards are followed
• Carrying out charge analysis and helping maintain strong financial control across project activity

Benefits

• Aviva pension scheme with company's contribution up to 5% on your basic pay
• Private medical insurance with BUPA inclusive of dental and mental health care benefit
• Employee assistance programme to support personal issues like health, family, money, work and most importantly, you!
• Eyecare vouchers for free eyes test from day one onwards
• Unum income protection scheme covering up to 60% of your monthly salary (plus pension contributions) after 26-weeks of disability
• Unum life assurance, paying a death in service benefit of a multiple of your base annual salary
• Adaptavist rewards - save and receive cashback whilst you spend with our rewards system
• Unlimited holiday! That's right, there's no cap on the number of days that you can request off in our holiday year
• Flexible working, suit your personal needs while maintaining your job responsibilities
• Enhanced parental leave - 26 weeks at full pay for birthing partners, and 13 weeks at full pay for non-birthing partners
• Employee donation scheme with AdaptaKind, making an impactful change in the world through company-matched charitable giving, fundraising and volunteering
• Green Commute Initiative, cycle to work scheme allows you to get a brand new bike and safety equipment for your commute to work, all of which is tax free
• Online streaming service - Whether you're a Disney fanatic, an Audible enthusiast or a Netflix nut, there should be something for all!
• Healthcare insurance by TriNet
• Employee assistance programme to support personal issues like health, family, money, work and most importantly, you!
• 401K matching scheme up to 4% as your employer
• Unlimited holiday! That's right, there's no cap on the number of days that you can request off in our holiday year.
• RRSP pension scheme up to 4% match as your employer
• Basic life insurance of $25,000 by Canada Life Scheme
• Healthcare insurance by Canada Life Scheme
• Dental care and optical care by Canada Life Scheme
• Accidental death and dismemberment of $25,000 by Canada Life Scheme
• Employee & Family Assist Program (EFAP) by Shepell providing professional, confidential support services for employees and their immediate family members
• Unlimited holiday! That's right, there's no cap on the number of days that you can request off in our holiday year
• Calm app subscription. Calm is the number 1 app for sleep, meditation and relaxation
• Extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS