Administrator

MK Tyres is an alloy wheel and tyre wholesale business operating across three depots. We are seeking an experienced, organised Accounts & Office Administrator to keep our books accurate, our records up to date and our day-to-day administration running smoothly.

Reporting directly to the Manager and Managing Director, you will take ownership of accounts administration across the business. This role suits someone who is confident working with figures, follows through on outstanding tasks and can work independently.

Key responsibilities

• Maintain accurate bookkeeping and financial records across all three depots.
• Process sales invoices, supplier invoices, credit notes and payments.
• Reconcile bank accounts, supplier statements and customer accounts.
• Monitor outstanding balances, follow up overdue payments and maintain effective credit control.
• Check daily sales, cash and card receipts, investigating discrepancies.
• Track supplier payment deadlines and prepare payment schedules for management approval.
• Work with depot staff to ensure invoices, receipts and supporting paperwork are submitted promptly.
• Assist with stock records, purchase orders and delivery documentation.
• Prepare regular reports for management on outstanding debtors, creditors and account discrepancies.
• Liaise with the company’s accountant and prepare records for month-end, year-end and VAT returns.
• Maintain organised digital records and handle customer and supplier account queries professionally.

Essential skills and experience

• Previous experience in an accounts administration or bookkeeping role.
• A strong working knowledge of accounts payable, accounts receivable, bank reconciliation and credit control.
• Confidence using accounting software such as Sage, Xero, QuickBooks or a similar system.
• Good Microsoft Excel skills, including formulas, filtering and maintaining accurate spreadsheets.
• Excellent attention to detail and the ability to identify and resolve errors.
• Strong organisation and time-management skills, with the ability to prioritise work and meet deadlines.
• Clear written and verbal communication skills.
• Confidence following up overdue accounts professionally and firmly.
• The ability to work independently, take responsibility and keep management informed.
• Discretion and integrity when handling financial and confidential information.

Desirable qualifications and experience

• A qualification in bookkeeping, accounting, business administration or a related discipline, such as Accounting Technicians Ireland or an equivalent qualification.
• Experience supporting a business with multiple branches or depots.
• Experience in wholesale, distribution, tyres, automotive or a stock-based business.
• Familiarity with stock-control systems, Irish VAT recordkeeping and payroll administration.

Pay: From €35,000.00 per year

Work Location: In person