Administrator

Stores Administrator – Stores & Logistics Department | Abu Dhabi, UAE

Are you a highly organized and detail-oriented professional who can keep site operations running smoothly - not just handle paperwork?

We are looking for a Stores Administrator who can maintain accurate stores documentation, support material movements, coordinate records, and ensure efficient communication between the Stores, Procurement, Logistics, and Project teams across our MEP projects.

Who We are?

ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region’s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEMCO provides integrated MEP and facilities services that power some of the region’s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.

Why Join Us?

As a Stores Administrator at ALEMCO, you will play an important role in supporting effective material control, inventory administration, documentation, and coordination across site operations.

You will work closely with the Stores, Procurement, Logistics, Commercial, and Project teams to ensure material records are accurate, documentation is maintained,

About Your Team

Reporting to the Contract Stores Manager / Stores Manager, you will provide administrative and operational support to the site Stores team, ensuring accurate documentation, record keeping, reporting, and coordination of material movements.

Key Responsibilities

Documentation & Records Management

• Maintain accurate stores records, filing systems, and documentation
• Prepare and maintain material receipt, issue, return, and transfer records
• Maintain Goods Received Notes (GRNs), delivery notes, material issue vouchers, and supporting documentation
• Ensure stores documentation is properly filed and readily available for audit purposes
• Maintain accurate electronic and hardcopy records
• Assist with preparation of daily, weekly, and monthly stores reports

Inventory & Material Control Support

• Support the Stores team in maintaining accurate inventory records
• Update stock movements, material receipts, issues, returns, and transfers in the relevant systems
• Assist with periodic stock counts and inventory reconciliation
• Monitor documentation relating to damaged, excess, obsolete, or returned materials
• Support tracking of high-value, critical, and project-specific materials
• Assist with maintaining minimum and maximum stock information where applicable

Material Deliveries & Logistics Coordination

• Coordinate documentation for incoming material deliveries
• Check delivery documentation against purchase orders and stores records
• Maintain delivery schedules and records
• Coordinate with Procurement, Logistics, Site, and Supplier teams regarding material deliveries
• Support preparation and control of gate passes and material movement documentation
• Maintain records of inter-site and warehouse material transfers

Procurement & Commercial Support

• Maintain records relating to Purchase Orders, LPOs, delivery notes, and invoices
• Assist in resolving discrepancies between received materials and supporting documentation
• Coordinate with Procurement and Accounts teams for required documentation
• Maintain supporting records for supplier and subcontractor material transactions

Reporting & Compliance

• Prepare stores reports and maintain accurate trackers
• Support internal and external audits by providing required stores documentation
• Ensure records are maintained in accordance with company procedures
• Maintain confidentiality and accuracy of stores and project information
• Support continuous improvement of stores administration and reporting processes

What We’re Looking For

Experience: 5+ years in a similar Stores Administration, Materials Administration, Inventory Control, or Logistics support role, preferably within the construction or MEP industry.

Knowledge: Stores administration, inventory documentation, material receiving and issuing processes, logistics coordination, stock control, and reporting.

Expertise: Microsoft Office Suite, particularly Excel, and experience using ERP, inventory, stores, or materials management systems.

Top Skills

• Qualification in Administration, Logistics, Supply Chain, Materials Management, or a related discipline, or equivalent experience
• Strong knowledge of stores documentation and material control processes
• Good understanding of inventory and stock management
• Strong Microsoft Excel and reporting skills
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage multiple priorities in a fast-paced site environment
• Effective written and verbal communication skills
• Ability to coordinate effectively with Stores, Procurement, Logistics, Commercial, and Project teams
• Previous construction or MEP project experience is highly desirable

What We Offer

• The chance to contribute to some of the UAE’s most iconic projects
• A collaborative, supportive environment that values efficiency and excellence
• Opportunities for professional growth and career progression

Ready to Elevate Your Career?

Join ALEMCO and play a key role in supporting efficient Stores and Materials operations across our projects.

If you are organized, proactive, detail-oriented, and experienced in supporting stores and inventory operations within a construction environment, we would like to hear from you.

Apply today and be part of something excellent!

Please note we encourage you to apply as soon as possible, as this advert may close once we’ve found the right candidate. Although we can’t respond to every application, we want to thank you for taking the time to apply and for considering a future with us. Apply today and be part of something excellent!