Administrator

About Us

H-E Parts International Cooling Solutions is a leading provider of industrial cooling solutions to the mining and heavy industry sectors. As part of the H-E Parts International Group and Hitachi Construction Machinery Co. Ltd, we provide innovative products and services to customers across Australia and internationally.

The Opportunity

We are currently seeking an enthusiastic and highly organised Administrator to join our Cooling Division team in Kalgoorlie, WA.

This permanent role will provide day-to-day administrative support to the Branch Operations team while delivering a high level of service to both internal and external customers.

This is a varied, hands-on position where no two days will be the same. From accounts and purchasing administration through to reception, compliance, employee support and general branch coordination, you will play an important role in keeping our Kalgoorlie operations running smoothly.

Duties & Responsibilities

Reporting to the Branch Manager, your main responsibilities will include:

• Providing general administrative and reception support, including managing incoming calls, visitors, emails and correspondence.
• Processing purchase orders, invoices, payments and other accounts-related documentation.
• Supporting customer administration, including processing shipping confirmations, quotes and reports and maintaining customer information.
• Maintaining accurate electronic records and uploading operational, maintenance and compliance documentation.
• Coordinating general branch requirements including uniforms, office supplies, travel arrangements and safety documentation.

About You

To be considered for this position, you will ideally have:

• 1–3 years' experience in an administration or similar role.
• Strong Microsoft Office skills and confidence working with electronic systems and data.
• Excellent face-to-face and telephone communication skills.
• Good organisational skills with the ability to manage competing priorities in a busy environment.
• The ability to work effectively both independently and as part of a team.
• A professional approach and the ability to handle confidential information with discretion.
• Previous experience within the mining or manufacturing industry would be highly regarded.
• Experience using systems such as Pronto or similar ERP/business systems would also be advantageous.

Benefits

• Competitive salary
• Permanent position based in Kalgoorlie
• Local role – be home every night!
• Anniversary day – a paid day off during the month of your anniversary with H-E Parts!
• Annual free flu vaccinations
• Long-term job security and potential for career advancement
• Internal training and opportunities for upskilling
• Free and confidential access to our Employee Assistance Program
• Internal referral program – receive a potential incentive of up to $2,000 when you refer a friend

If this role sounds like it would be a good fit for you, H-E Parts would love to hear from you!