Administrator

Job Description BD Admin

Position: BD Admin
Experience: 2–5 Years
Department: Business Development / Operations
Employment Type: Full-Time
Location: Noida

Role Overview

We are looking for a highly organised, proactive, and responsible professional to provide comprehensive business development, administrative, coordination, and operational support. The candidate will be responsible for follow-ups, team coordination, reporting, documentation, HR-related operations, purchase coordination, facility-related activities, forecasting, and other day-to-day operational requirements.

Key Roles & Responsibilities

• Take regular follow-ups with internal teams, vendors, clients, and other stakeholders to ensure timely closure of activities.
• Coordinate with multiple departments and ensure smooth flow of information and timely completion of assigned tasks.
• Prepare and maintain MIS reports, trackers, dashboards, and operational reports.
• Manage data and reporting activities using MS Excel.
• Prepare professional presentations, reports, and business documents using MS PowerPoint.
• Support HR-related operational activities, documentation, employee coordination, and record maintenance.
• Coordinate purchase-related activities, including requirements, quotations, vendor follow-ups, documentation, and status tracking.
• Coordinate facility-related activities and communicate with vendors/service providers for timely resolution of requirements.
• Support forecasting, planning, and tracking of operational and business requirements.
• Maintain organised, accurate, and updated records, documents, and trackers.
• Monitor pending activities, dependencies, and action items and follow up with concerned stakeholders.
• Prepare regular status updates and provide timely information to management.
• Support day-to-day administrative and operational activities as required.
• Coordinate with internal teams to ensure smooth execution of business and operational requirements.
• Perform additional responsibilities and operational tasks as assigned by management.

Required Skills

• Strong follow-up, coordination, and task management skills.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Good knowledge of Excel-based data management, reporting, and tracking.
• Good understanding of HR-related operational activities.
• Knowledge of purchase/procurement coordination and vendor management.
• Strong team coordination and stakeholder management skills.
• Basic understanding of forecasting, planning, and operational tracking.
• Good documentation and record-maintenance skills.
• Ability to manage multiple priorities simultaneously.
• Strong communication and interpersonal skills.
• Good analytical and problem-solving ability.
• Ability to work under pressure and meet deadlines.
• Proactive approach with strong ownership and attention to detail.

Educational Qualification

Essential: Graduate degree in any relevant discipline.
Preferred: MBA/BBA/B.Com or equivalent qualification will be an advantage.

Experience

2–5 years of relevant experience in business administration, business development coordination, operations, HR operations, administration, or similar roles.

Experience in handling MIS, purchase coordination, facility management, HR operations, or cross-functional coordination will be preferred.

Experience in defence, aerospace, manufacturing, technology, or other fast-paced organisations will be an advantage.

Key Performance Areas

• Timely and effective follow-up and closure of assigned activities.
• Accurate and timely preparation of reports, MIS, trackers, and presentations.
• Effective coordination with internal teams, vendors, and stakeholders.
• Timely completion and tracking of purchase and operational requirements.
• Effective support for HR and facility-related activities.
• Accuracy and timely maintenance of documentation and records.
• Effective forecasting, planning, and operational tracking.
• Responsive, professional, and proactive coordination.
• Consistent reliability, ownership, and professional conduct.

Preferred Candidate Profile

The ideal candidate should be highly organised, proactive, dependable, and detail-oriented, with strong communication, follow-up, and coordination skills. The candidate should be capable of handling multiple operational activities independently, coordinating with different teams, maintaining accurate documentation, and ensuring timely closure of assigned tasks. The candidate should also be comfortable working in a fast-paced environment and taking ownership of day-to-day business and administrative operations.