Administrator

Part-Time Office Administrator

Company: Ecotech Yorkshire

Location: Office-based in Worksop

Hours: 15 hours per week (Thursday & Friday, 8:30am – 4:30pm) + additional hours as needed

Pay: £12.71 per hour

About Us

Ecotech Yorkshire is an established HVAC specialist providing heating, ventilation, and air conditioning services across commercial and domestic sectors. We pride ourselves on reliable service, quality workmanship, and keeping our operations running smoothly.

The Role

We are seeking an organised, dependable Part-Time Office Administrator to join our team in Worksop on Thursdays and Fridays. Working alongside our existing administrative staff, you will play a key role in keeping our daily operations, engineer scheduling, and client communication running seamlessly.

Key Responsibilities

• Job & Diary Management: Schedule works, coordinate engineers’ daily schedules, update job records on our management software, and confirm appointments with clients.
• Customer & Supplier Liaison: Handle incoming/outgoing calls and emails professionally, assisting clients, suppliers, and field engineers.
• Quoting & Purchasing: Prepare, issue and chase quotations using provided pricing info, place material orders, and track deliveries.
• Workflow & Handovers: Maintain clear, concise task handovers with the team to ensure seamless continuity across the week.
• Holiday & Capacity Cover: Provide scheduled coverage during leave periods and assist with extra hours during busy operational spikes.

What We’re Looking For

• Proven experience in an office administration or coordination role.
• Strong organizational skills and sharp attention to detail.
• Confident, professional telephone manner and clear written communication.
• Computer literacy with the ability to quickly adapt to job management software.
• Self-motivated and dependable, with the ability to take ownership of tasks.
• Flexibility: Willingness and availability to work additional hours or extra days (Monday–Wednesday) when business needs require or to cover staff holidays.
• Experience within HVAC, construction, or trades/service sectors is advantageous, but full software and procedural training will be provided.

Schedule & Flexibility Requirements

• Core Hours: Thursday and Friday, 8:30am – 4:30pm (15 hours/week).
• Additional Hours & Cover: Candidates must have flexibility to work additional hours or cover other weekdays when business demands increase or to cover holiday leave (agreed in advance wherever possible).

Pay: £12.71 per hour

Expected hours: 15.0 per week

Benefits:

• Company pension
• On-site parking

Experience:

• Administrative: 1 year (required)

Work Location: In person