Administrator

Roles and Responsibilities:

• Document Management & Reporting

  • Preparing the project documents such as Memorandum, Power of Attorney, Bidding, NDA, MOU, reimbursed document, supporting agreement and other required documentation as assigned by the project.
  • Ensure efficient document flow and information management within the project to facilitate operations and align with approval processes.
  • Coordinating between head office, subsidiaries, contractors and partner in any matter required.
  • Document Classification and keep documents systematically

• Procurement and Expense reimbursement

  • Process purchase requisitions (PR), purchase orders (PO), and goods receipts (GR) in SAP while ensuring compliance with company policies throughout the entire procurement process.
  • Manage payments and expense reimbursements, including PO and non-PO payments, advances, petty cash, and related financial transactions.
  • Coordinate vendor and supplier payments to ensure timely and accurate processing.
  • Preparing all payment documents accurately before submitting to project director's approval
  • Monitor budget allocations and facilitate budget transfers as needed.
  • Manage system settings for reimbursement processes, including authorization codes, approval routing, material group maintenance.

• Service and Asset management

  • Coordinate travel and business trip arrangements for employees, including bookings and expense tracking
  • Box lunch for all employees
  • Meeting room and car reservation
  • Assist in onboarding new employees with access to systems and resources
  • Handling inventory management of office supplies, project required supplies and the purchasing of new material with attention to budgetary constraints.
  • Track and manage company assets for the team and Subsidiaries
  • Ensuring that systems are functional, and office’s physical conditions are managed to support the working effectiveness of the team
  • Support internal projects and ad-hoc assignments as required.

• Project

  • Coordinate office rental and renovation project.
  • Perform other tasks assigned by the line manager.

Job Qualifications:

• Bachelor in Business Administration, or related fields
• Minimum 1-3 years’ experience in administrative, digital operation, or similar role.
• Strong proficiency in Microsoft Office 360, Google Workspace, and SAP (or similar ERP systems).
• Familiarity with procurement, asset management, and sales processes.
• Excellent organizational and time management skills with attention to detail.
• Strong communication skills and ability to coordinate with multiple departments.
• Fluent in English both written and verbal (Minimum 750 TOEIC score)
• Goal–Oriented, Unity, Learning, Flexible.