Administrator

About the role

Areza Development and Marketing Corporation is seeking a dedicated and organized Administrator to join our team on a full-time basis in Pasay City, Metro Manila. This role is integral to the smooth operation of our office, providing essential administrative and organisational support to ensure our business functions efficiently and effectively. The Administrator will be responsible for managing day-to-day office operations, coordinating schedules, handling correspondence, and supporting various departments to achieve our company objectives.

What you'll be doing

• Managing office schedules, appointments and calendar coordination for senior staff members
• Handling incoming and outgoing correspondence, emails, and telephone communications with professionalism and discretion
• Maintaining accurate and organised filing systems, both physical and digital, ensuring easy retrieval of important documents
• Preparing and formatting documents, reports, and presentations for distribution
• Coordinating office meetings, including booking venues, arranging catering, and preparing meeting materials
• Managing office supplies inventory and ordering materials as needed to maintain adequate stock levels
• Processing invoices, expense reports, and other administrative documentation
• Supporting human resources functions, including assisting with employee onboarding and record management
• Liaising with external vendors and service providers to ensure office facilities and equipment are well-maintained
• Providing general administrative support to various departments as required

What we're looking for

• Proven experience as an Administrator or in a similar administrative support role within a professional office environment
• Excellent organisational skills with the ability to manage multiple tasks simultaneously and prioritise effectively
• Strong written and verbal communication skills in English, with attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software
• Experience with office management systems and scheduling tools
• Professional telephone etiquette and customer service orientation
• Ability to work independently and as part of a team in a collaborative environment
• Discretion and confidentiality when handling sensitive company information
• High school diploma or equivalent qualification; additional qualifications in business administration or office management are advantageous
• Familiarity with accounting software or experience in processing financial documentation is preferred

Work Location: 125 Domestic Road Pasay Metro Manila - beside LTO PASAY