Administrator

Health & Safety Management Systems Coordinator

PERSOL is currently seeking an experienced Health & Safety Management Systems Coordinator to join our client's corporate Health, Safety and Environment (HSE) team.

This opportunity will suit a highly organised H&S professional with strong experience in safety management systems, statutory reporting, document control and data analysis.

The successful candidate will play an important role in supporting the ongoing management, compliance and continuous improvement of the organisation's health and safety management systems.

The Role

Working closely with the wider Health & Safety team, you will coordinate safety management system documentation, prepare statutory and operational reports, maintain accurate safety records and support regulatory compliance.
A key focus of the position will be managing activities within the Safety Regulation System (SRS), including regulatory correspondence, reporting, outstanding actions and system access.
You will also assist with analysing H&S data, identifying trends and supporting improvements to reporting processes and safety management systems.

Key Responsibilities

• Coordinate and maintain health and safety management system documentation, procedures and guidelines.
• Prepare internal and external H&S reports, including statutory reporting and safety performance statistics.
• Manage document control activities in accordance with company standards and document management systems.
• Assist with DEMIRS Safety Regulation System (SRS) reporting, including Quarterly Status Reports, requests for information, occurrence reporting and regulatory correspondence.
• Coordinate SRS communications, manage user access and follow up outstanding regulatory actions, defects and notices.
• Collect, analyse and interpret H&S data to support reporting, compliance and continuous improvement initiatives.
• Assist with safety management system reviews, audits and compliance activities.
• Support the coordination of regulatory site visits and associated logistics.
• Work collaboratively with operational teams, management and external stakeholders to ensure accurate and timely reporting.
• Provide additional administrative and systems support to the wider H&S team as required.

Skills & Experience

• Minimum 2 years' experience working within a Health & Safety environment.
• Experience with H&S management systems, statutory reporting and regulatory compliance.
• Experience using the DEMIRS Safety Regulation System (SRS), including quarterly reporting, occurrence and injury reporting.
• Strong technical writing skills, including the development and maintenance of procedures, guidelines and safety documentation.
• Experience in document control, data management, reporting and analysis.
• Working knowledge of relevant WHS legislation, regulations, Codes of Practice and Australian Standards.
• Advanced Microsoft Excel, Word and PowerPoint skills, along with Microsoft Power BI.
• Excellent organisational skills, attention to detail and ability to manage competing priorities.
• Strong communication and stakeholder engagement skills.
• Experience with Cintellate, SAI360, Evotix, Cority or similar H&S management systems will be highly regarded.
• Certificate IV in Work Health & Safety or equivalent qualification is desirable.
• Current driver's licence.

Who we are

At PERSOL, we connect people to meaningful work and growth.
With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach.

We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives.
We strongly encourage applications from women, people of Aboriginal and Torres Strait Islander descent, and individuals from all communities.

Ready to make your next move? Apply now to join our team.

To learn more about life at PERSOL, visit persolaustralia.com
Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.