Administrator

Tarleton Group Practice has an exciting opportunity for an experienced and enthusiastic Administrator to join the practice which is located in Tarleton Village.

The candidate will ideally be experienced in EMIS Web and have knowledge in coding clinical information, secretarial work, and summarising with excellent customer service skills and be a well organised and efficient, dedicated team member.

You will be required be professional at all times whilst adhering to the practice protocol and procedures.

This is a full time position of up to 37 hours per week, to incorporate administrative duties as required. Rate of pay will be dependant on experience The post holder will be flexible in order to meet the needs of the practice.

Main duties of the job

The Administrative team are responsible for the workflow and read coding of relevant information into patients’ electronic healthcare records on EMIS clinical system. The post will also include actioning referral letters, typing and when required minute taking. In addition, the post holder will also support the multi-disciplinary team, providing administrative support as required to securely transfer patient records, produce medical and insurance reports, electronic filing of documents, GP to GP electronic summary of newly registered patients, summarise records and other duties as necessary. All staff are to recognise the significance of collaborative working and understand their own role. Staff are to prioritise their own workload and ensure effective time-management strategies are embedded within the culture of the team.

Teamwork is essential in multidisciplinary environments and the post holder is to work as an effective and responsible team member, supporting others and exploring new ways of work and of working effectively with others.

The main duties of the job inlcude:

• reviewing clinical correspondence, coding relevant information into the patients record and acting on administrative tasks as a part of the workflow process

• summarising new patient records so that an accurate summary of the patients medical history is entered into our clinical database.

• Actioning the referral workflow ensuring patient referrals are sent off within a timely manner and assisting GPs and staff with referral queries

• preparing medical summaries and supporting the Clinicians to produce insurance and medical reports or complete subject access requests / copy of medical records

• electronic filing of documents and generating electronic referrals via the electronic referral service (ers)

Knowledge and Skills

• excellent attention for detail

• IT skills and accurate data entry

• experience of coding and summarising clinical information essential however full training will be given

• experience of secretarial work within a healthcare setting

• Facilitate effective communication between patients, members of the primary health care team, secondary care and other associated healthcare agencies.

Overview of the organisation

We are a forward thinking large practice with a patient list size in excess of 10,000. Tarleton Group Practice has 6 partners, 1 nurse, and 2 HCAs to complement an experienced admin team. We are based in a large newly refurbished health Centre and have onsite parking and local facilities and shops. We aim to offer a strong team-based supportive and caring working environment.

Pay: From £12.71 per hour

Benefits:

• On-site parking
• Sick pay

Work Location: In person