Administrator - Construction

NO RECRUITMENT AGENCIES PLEASE

Tri-Can Contract is a well-established commercial and condo construction contractor based in Markham, Ontario. Due to continued growth, we are looking for an experienced and exceptionally organized Administrator to join our front-office team.

This is an administrative position within a fast-paced construction environment.

The successful candidate will work closely with our Project Managers and senior team to ensure that the paperwork, documentation, purchasing, filing, tender administration and project records supporting our construction projects are accurate, organized and completed on time.

You do not need to be a Project Manager.

You do need to be the person who makes sure the Project Manager has everything they need, when they need it.

The Person We Are Looking For

You are highly organized, detail-oriented and comfortable managing a large volume of information across multiple active projects.

You enjoy keeping things organized.

You notice when a document is missing.

You follow up when something has not been returned.

You remember that a purchase order still needs to be issued, that a sample is waiting for approval, or that close-out documentation is incomplete.

Most importantly, you take ownership of administrative tasks instead of waiting to be reminded.

Previous experience working in a construction office, general contractor, subcontractor or construction-related business is strongly preferred.

Responsibilities

Your responsibilities will include:

• Providing administrative support to multiple Project Managers.
• Reviewing tender packages and contract documents to identify required administrative documentation.
• Organizing and distributing tender and pre-bid information.
• Preparing and issuing requests for pricing to suppliers and subcontractors.
• Tracking quotations and following up on outstanding pricing.
• Preparing and managing purchase orders.
• Maintaining project files, electronic folders and project binders.
• Preparing, issuing and tracking project documentation.
• Tracking samples, product information, approvals and material documentation.
• Maintaining project records and ensuring documentation is properly filed.
• Assisting with contract administration and project paperwork.
• Preparing correspondence, spreadsheets, forms and construction-related documentation.
• Maintaining the company sample and product library.
• Assisting with the preparation and collection of warranties, maintenance information and project close-out documentation.
• Answering incoming calls and directing construction-related requests to the appropriate team member.
• Following up with suppliers, subcontractors, clients and internal staff when documentation or information is outstanding.
• Supporting the office and project-management team with general administrative duties as required.

Qualifications

The ideal candidate will have:

• A minimum of 2 years of administrative experience, preferably within construction or a related industry.
• Excellent organizational skills.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Strong Microsoft Word and Excel skills.
• The ability to format professional documents and spreadsheets.
• The ability to manage multiple tasks and deadlines simultaneously.
• Strong follow-up skills.
• The ability to work independently once a task has been assigned.
• Confidence communicating with suppliers, subcontractors, general contractors and clients.
• A professional telephone and email manner.
• Strong filing, document-control and record-management skills.

Experience reading basic construction documentation, tender packages, specifications or contracts would be considered an asset.

Maestro ERP - Previous experience with Maestro ERP would be a significant asset, but is not required.

Candidates with strong administrative experience and the ability to learn new software will also be considered.

What Matters Most to Us

We are looking for someone who is:

Organized. Reliable. Accurate. Responsive.

You do not need to know how to run a construction project.

You do need to make sure the administrative side of the project is under control.

The right person will become someone our Project Managers rely on every day.

What We Offer

• Competitive salary based on experience.
• Performance bonus.
• Extended health benefits.
• Dental care.
• Vision care.
• Disability insurance.
• On-site parking.
• Full-time, permanent employment.
• Stable Monday-to-Friday schedule.
• A professional but practical construction-office environment.
• The opportunity to become an important part of a growing company.

Position Details

Position: Project Administrator – Construction
Location: Markham, Ontario
Employment Type: Full-Time, Permanent
Schedule: Monday to Friday,

Experience: 2+ years administration experience preferred
Compensation: Based on experience, plus performance bonus

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

NO RECRUITMENT AGENCIES PLEASE

Pay: $44,900.00-$55,000.00 per year

Benefits:

• Extended health care
• On-site parking

Ability to commute/relocate:

• Markham, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Administrative: 2 years (required)
• Construction: 1 year (required)

Language:

• English (required)

Work Location: In person