Administrator, Developments

Location Perth - 125 St Georges Terrace, Level 3

Job Description Why work for us? BGRE is an equal opportunities employer and a values-driven organisation. We emphasise an inclusive, transparent work environment with collaboration and work/life balance at the forefront. We believe that performance is synonymous with advancement. That’s why we reward top-tier work by promoting from within.

Thanks to helpful tools and resources including biannual reviews, internal job boards, referral programs, and the ability to relocate across our offices, we ensure that our employees have ample opportunities to grow … and build their career with us.

The role We are seeking an enthusiastic Administrator to join our Perth-based Developments team on a full time, permanent basis. This person will play a pivotal role in supporting our administrative and business requirements for both the day-to-day and for our development projects.

Reporting to the Executive Vice President, Developments and Property, you’ll be joining a national team of enthusiastic and driven individuals who strive for continuous improvement. This position will suit a proactive, composed, and self-starting Administrator who wants to build on their previous experience within a collaborative and supportive organisation.

What will you be responsible for?

• Setup new vendors in Coupa, raise PO’s, upload invoices and receipt invoices to ensure vendors are paid in a prompt manner.
• Assist in the reviewing of budgets and initiate cost savings where applicable in office stationery and equipment areas.
• Update company organisational charts, service contractor schedules and contact lists.
• Process employee expense claims in Concur.
• Order and maintain stationery, first aid stock and branded marketing collateral as and when required.
• Ensure the kitchen is kept neat and tidy, look after the coffee machine, order groceries and make sure the drinks fridge is stocked.
• Order catering for events and assist in the coordination of annual staff team building activities.
• Assist the marketing team with coordinating and managing events and stakeholder engagement activities.
• Coordinate internal meetings, attending and taking minutes when required.
• Diary management and administrative support to the Executive Vice President | Developments and Property, and broader Perth team.
• Arrange business travel and accommodation for the office staff and assist with appropriate business reimbursements.
• Coordinate IT and telco for new starters and hot desk for temporary or visiting staff.
• Arrange for building access cards as required for staff and visitors.
• Distribute mail, faxes, deliveries and couriers.
• Support on-site team with admin duties such as data entry, mail distribution, printing, binding, scanning and archiving.
• Liaise with the Sydney office (SYD) to update relevant WA team material.
• Liaise with contractors, tenants, clients and other key stakeholders on a daily basis.
• Assist in the production of required reports and power point presentations for PCG, co-owners, financiers and other relevant stakeholders.
• Assist in production of leasing and bid material as required.
• Assist in the coordination of large meetings and presentations.
• Assist in the planning and execution of events as required.
• Assist with the administration of AFL-to-D&C pass-through obligations (e.g. tenant variation requests, quotations, processing invoicing and progress claims, etc.)
• Manage and administrate consultant appointments, and process monthly payments
• Manage BGRE obligations required to satisfy ESD ratings (e.g. procuring internal WELL policies and documentation)
• Assist in monthly site safety audits and reporting as required
• Principal specific procurement items (i.e. FFE)
• Attend to all queries from external customers in an attentive, responsive and professional manner. These external customers include tradespeople, consultants, contractors, tenants and marketing suppliers.
• Internal customers include anyone within Brookfield its related entities. These include property management, operations, asset management, marketing, finance, legal, construction, and services. Work with internal customers in a professional and efficient manner with an aim to achieving the best results for Brookfield.
• Work closely with the local management team to achieve overall team objectives and goals.
• Liaise regularly with all parts of the business to obtain current and accurate information.
• Operate in accordance with the BGRE values.
• Ensure all work is accurate and produced in a timely manner

What experience and qualifications will you possess?

• Previous experience in a corporate office environment preferred.
• Experience in Project Administration, preferably in commercial property

What skills and qualities do you have?

• Knowledge of computer packages and design programs such Microsoft PowerPoint, Adobe Photoshop and InDesign (optional).
• Proficient at Microsoft Office (Excel, Outlook, Word).
• Superior communication skills and the ability multi-task and work to tight deadlines in what is, at times, a high-pressured environment.
• Good relationship skills, collaborative and positive approach to teamwork with strong relationship skills.
• Attention to detail and results oriented.
• Willingness to learn and contribute.

What is on offer?

• Competitive salary, performance bonuses and benefits which are benchmarked annually
• Company paid Salary Continuance Insurance (Income Protection), so employees feel protected financially in the event of serious illness/injury.
• As part of our wellbeing offering, all employees are eligible for a reimbursement of certain costs associated with keeping fit and active whether that be by attending a gym class or buying equipment for their home gym. We also offer company sponsored wellness checks which run to a yearly calendar.
• Free employee assistance program (EAP) available to all employees and their family members.
• We value our people and want them to grow and develop aligned with our ‘promote within’ culture. We provide our people with a variety of professional development opportunities and a Professional Development Program which supports them to achieve their potential.
• Leave policies that support our people and their families through different life stages including parental leave where we offer 20 weeks of pay, and superannuation paid on paid and unpaid portions to our primary carers, in addition to other benefits.
• As part of BGRE ESG strategy, we actively encourage our employees to give back to the community via our Workplace Giving program which matches employee donations to selected charities. We also encourage employees to volunteer their time to assist our community partners.
• To encourage collaboration and growth, we also provide a number of Employee Networks including our Brookfield Women’s Network, bNext – for those early in their careers – and Brookfield Cares, for community support and giveback.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.