Administrator (Facilities)

Administrator (Facilities)

Live, work and play in Aotearoa New Zealand’s most spectacular setting.

No two days at Queenstown Lakes District Council are the same.  Every day we provide services, facilities and programmes essential to the health and wellbeing of our people and environment, while stepping up to the challenges and opportunities that come with being New Zealand’s fastest growing territorial authority.

We’re proud to be QLDC.  Our people are motivated by a shared purpose driven by care, connection and community.  All our roles are at the heart of a dynamic and diverse set of communities where you will be making a genuine difference every day.  Join us.

We're looking for a proactive and detail-driven administrator for a one-year fixed term parental leave cover. You will thrive in a fast-paced environment, strong organisational skills, and a collaborative spirit to our facilities team.

What you’ll be doing / He aha te mahi

This role provides essential administrative support to the Facilities & Fleet team, helping to ensure smooth and efficient operations across the organisation. You will be working closely with internal teams, contractors, and suppliers, while coordinating key processes, managing purchase orders and helpdesk requests. The role plays a vital part in keeping systems up to date, monitoring performance, and ensuring day-to-day operations run effectively.

The role will involve:

• Manage financial administration, including purchase orders, invoice reconciliation, budget monitoring, and reporting.
• Coordinate facilities and fleet support services, ensuring maintenance schedules and operational activities are effectively managed.
• Act as the primary contact for facilities helpdesk requests, liaising with staff, contractors, and service providers to resolve issues efficiently.
• Support supplier and contractor management, including monitoring performance against KPIs and service agreements.
• Provide administrative and coordination support to the Facilities & Fleet Manager, including reporting, meeting administration, and tracking actions.

What you’ll bring to the role / Ko wai to Pukeka

You’ll bring a strong attention to detail, excellent communication skills, and a proactive, organised approach to support operations while building positive relationships.

To best succeed in this role, you’ll have:

• At least 2 years' experience in an administration role, with exposure to financial processes such as purchase orders, invoices, and budgeting.
• Strong organisational and multitasking skills, with the ability to manage competing priorities and high volumes of requests.
• Excellent written and verbal communication skills, with a professional and confident approach to customer service.
• Experience working with suppliers, contractors, service agreements, and performance monitoring, preferably within facilities management or a similar environment.
• Proficiency with Microsoft Office applications, particularly Word and Excel

What we offer / Ko a matou whakaratoka

We are proud to offer a comprehensive benefits package that supports your health, wellbeing, and professional growth, including:

• Southern Cross Wellbeing One Plan (Full time, permanent only)
• Discounted membership to our health and fitness facilities
• Hybrid working practices
• Genuine commitment to your training and career development

To apply, please follow the link or for any questions, please contact Stefan Amston, Facilities & Fleet Manager at [email protected]

Applications close: Tuesday September 8th

Please note we will review and process applications as they come through; we encourage your early application.