Administrator, F&A-Admin

Role and Responsibilities

• Manage front desk, reception and counter services, including welcoming clients and visitors, handling incoming calls and enquiries, and coordinating meeting room arrangements.
• Assist in maintaining office premises, training centre facilities and library resources in good order.
• Coordinate and monitor office cleaning, repair and maintenance services.
• Handle procurement of office supplies and support the implementation of ESG and sustainability initiatives, including green procurement, sustainable purchasing practices, inventory management, data collection, record keeping, and related administrative support.
• Maintain accurate records of fixed assets, office supplies and souvenir inventories.
• Coordinate printing, mailing and distribution of materials to members, firms and students.
• Support office renovation, relocation and workplace improvement projects.
• Arrange and follow up food and beverage services for meetings, events and activities organized by various departments.
• Prepare petty cash reimbursements, payment requests, invoices and consumption analysis reports etc.
• Assist with document collection, delivery and other outdoor duties when necessary.
• Perform any other ad hoc duties and responsibilities as assigned by the supervisor.

Qualifications and Required Attributes

• Diploma or above in Business Administration, Office Administration or a related discipline.
• Minimum 3 years of relevant experience in office administration or facilities management.
• Good command of written and spoken English and Chinese; knowledge of Putonghua is an advantage.
• Proficient in Microsoft Office applications, including Word, Excel and PowerPoint, and Chinese word processing.
• Strong organizational skills with the ability to handle multiple tasks and priorities.
• Pleasant, presentable, responsible and able to work independently.
• Good interpersonal, communication and customer service skills.
• Proactive, positive, detail-minded and a committed team player.
• Good telephone etiquette and professional manner.
• Willing to perform outdoor duties when required.
• Immediate availability is preferred.