Administrator, Finance & Administration (Administration)

The Hong Kong Institute of Certified Public Accountants is the only statutory licensing body

of CPAs in Hong Kong recognized globally as the pre-eminent body of top-tier accountants that

leads and serves businesses and the public interest of Hong Kong. At the Institute, we say a

CPA is a "success ingredient" in a career, in the business world, and in society as a whole. In

building a strong accounting profession, the Institute helps to establish and continuously

enhance Hong Kong's reputation as a world-class financial centre.

To meet our business development needs, we are inviting high calibre professionals to join us

for the following position:

ADMINISTRATOR, FINANCE & ADMINISTRATION - ADMIN

Role and Responsibilities

• Manage front desk, reception and counter services, including welcoming clients and

visitors, handling incoming calls and enquiries, and coordinating meeting room

arrangements.

• Assist in maintaining office premises, training centre facilities and library resources in

good order.

• Coordinate and monitor office cleaning, repair and maintenance services.

• Handle procurement of office supplies and support the implementation of ESG and

sustainability initiatives, including green procurement, sustainable purchasing practices,

inventory management, data collection, record keeping, and related administrative

support.

• Maintain accurate records of fixed assets, office supplies and souvenir inventories.

• Coordinate printing, mailing and distribution of materials to members, firms and

students.

• Support office renovation, relocation and workplace improvement projects.

• Arrange and follow up food and beverage services for meetings, events and activities

organized by various departments.

• Prepare petty cash reimbursements, payment requests, invoices and consumption

analysis reports etc.

• Assist with document collection, delivery and other outdoor duties when necessary.

• Perform any other ad hoc duties and responsibilities as assigned by the supervisor.

Qualifications and Required Attributes

• Diploma or above in Business Administration, Office Administration or a related

discipline.

• Minimum 3 years of relevant experience in office administration or facilities

management.

• Good command of written and spoken English and Chinese; knowledge of Putonghua is

an advantage.

• Proficient in Microsoft Office applications, including Word, Excel and PowerPoint, and

Chinese word processing.

• Strong organizational skills with the ability to handle multiple tasks and priorities.

• Pleasant, presentable, responsible and able to work independently.

• Good interpersonal, communication and customer service skills.

• Proactive, positive, detail-minded and a committed team player.

• Good telephone etiquette and professional manner.

• Willing to perform outdoor duties when required.

• Immediate availability is preferred.

Applications should be marked "Confidential" quoting the reference [A–F&A-Admin] with full

details of education, professional qualification, work experience, present and expected salaries,

contact telephone number and earliest date available. Please apply in writing to the Head of
Human Resources, Hong Kong Institute of Certified Public Accountants, 37/F, Wu Chung
House, 213 Queen’s Road East, Wanchai, Hong Kong or by email to [email protected].

Personal data provided will be used for recruitment purpose only.
For more information, please visit our website at www.hkicpa.org.hk.