Administrator, General Administration

Position Summary:

The Administrator, General Administration supports the day-to-day administrative operations of the Vietnam organization and serves as the primary administrative contact for the Ho Chi Minh City office. The role manages document and contract workflows, payment and expense administration, office services, visitor and travel logistics, and coordination with internal teams, vendors, legal counsel, banks, landlords, outsourced providers, and government authorities. The position also provides administrative support to the General Manager, including travel and annual work-visa requirements, and helps ensure that local tax, VAT, registration, permit, and compliance documentation is processed accurately and followed through to completion.

Key Responsibilities:

• Manage daily office administration, administrative errands, office supplies, stationery, records, files, correspondence, and company documents to support efficient workplace operations.
• Coordinate the preparation, internal approval, execution, filing, and close follow-up of purchasing, service, and lease contracts in line with local requirements.
• Prepare and process payment requests, invoices, expense claims, administrative forms, supporting documents, and related records, including documentation involving VAT, tax, and local compliance requirements.
• Track document, payment, and approval workflows closely; follow up with responsible parties; resolve routine discrepancies; and maintain accurate status records and reports.
• Liaise with vendors, service providers, landlords, banks, legal firms, outsourced partners, and relevant government authorities on administrative and operational matters.
• Coordinate permit renewals, company registrations, local forms, licenses, and other statutory or administrative requirements, escalating matters for approval as needed. Support legal and immigration requirements for expatriate employees and foreign visitors, including annual work-visa renewals and coordination with legal counsel and government offices.
• Provide administrative support to the General Manager, including travel planning, scheduling, documentation, correspondence, and meeting coordination.
• Arrange travel, hotels, ground transportation, meeting schedules, and visitor logistics for customers and colleagues visiting the Vietnam office, farms, and production locations. Support office moves, facilities coordination, maintenance requests, equipment needs, and other workplace-readiness activities.
• Support employee onboarding logistics by purchasing laptops and other required items, coordinating device setup with outsourced IT providers, and preparing physical workplace requirements.
• Maintain confidentiality and information security when handling contracts, employee information, financial documents, and sensitive business communications.
• Assist with company events, administrative projects, and continuous-improvement initiatives that strengthen office efficiency and service delivery.
• Perform other duties and special projects assigned by management.

Note: Key responsibilities listed above may be subject to change based on operational or business needs. Any such changes will be communicated by the direct line manager.

Required (Must Have)

• Diploma in Business Administration or a related discipline; a bachelor's degree is preferred.
• Fresh graduates with strong administrative aptitude are welcome to apply; one to three years of relevant administration, office-coordination, customer-service, or related experience is preferred.
• Fluency in Vietnamese and at least basic business English, with the ability to communicate, read, and write for internal coordination and document processing.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.

Preferred (Nice to Have)

• Experience in a multinational organization, FMCG, manufacturing, trading, or another fast-paced corporate environment.
• Experience processing purchasing, service, or lease contracts and supporting payment, expense, VAT, tax, or accounts-payable documentation.
• Experience dealing with vendors, service providers, landlords, banks, legal firms, government authorities, permits, registrations, or immigration requirements.
• Experience preparing reports, tracking expenses, maintaining company records, and managing confidential business communications.
• Familiarity with ERP, expense, payment, travel-booking, document-management, workflow, or government portal systems; training can be provided.
• Existing familiarity with local administrative practices and the ability to build effective working relationships with external stakeholders.

Language Requirements

• Vietnamese: Fluent and Professional.
• English: Basic business proficiency required for verbal communication, reading, writing, and internal forms.

Fresh Del Monte Produce Inc. is a global leader in the production, distribution, and marketing of fresh and fresh-cut fruits and vegetables. Our diverse product portfolio also includes prepared fruits and vegetables, juices, beverages, snacks, and desserts—available in over 80 countries worldwide. With operations spanning more than 35 countries, we’ve proudly been nourishing families for over 135 years.

We are committed to maintaining a drug-free workplace and are proud to be an Equal Opportunity Employer. Fresh Del Monte and its affiliates do not discriminate based on race, color, religion, national origin, age, disability, gender, veteran status, or any other characteristic protected by applicable law. We also participate in E-Verify* where applicable, to ensure employment authorization eligibility. Driven by our core values—Excellence, Care, Passion, Trust, and Creativity—we invite you to explore our career opportunities and join our FRESH team.