Administrator (Leasing)

Administrator (Leasing)

Live, work and play in Aotearoa New Zealand’s most spectacular setting.

No two days at Queenstown Lakes District Council are the same.  Every day we provide services, facilities and programmes essential to the health and wellbeing of our people and environment, while stepping up to the challenges and opportunities that come with being New Zealand’s fastest growing territorial authority.

We’re proud to be QLDC.  Our people are motivated by a shared purpose driven by care, connection and community.  All our roles are at the heart of a dynamic and diverse set of communities where you will be making a genuine difference every day.  Join us.

We're looking for a proactive and detail-driven administrator who thrives in a fast-paced environment and brings a passion for property, strong organisational skills, and a collaborative spirit to our leasing team.

What you’ll be doing / He aha te mahi

You'll be managing lease administration, supporting property operations, coordinating key leasing activities, and ensuring smooth communication and compliance across the team. You’ll also support wider property coordination across leases, licences, permits, outdoor dining applications, and other agreements for Council-owned or administered land and buildings.

The role will involve:

• Managing the Property Management System (PMS), including recording and tracking leases, licences, rent reviews, renewals, tenant records and critical dates.
• Providing financial and administrative support by processing invoices, managing purchase orders, and preparing leasing documentation.
• Coordinating leasing activities and property-related tasks, including assisting the property team, preparing reports, organising meetings and supporting regular activities.
• Handling public and internal enquiries professionally, maintaining the property inbox, and ensuring timely and accurate responses and record keeping.
• Supporting document management and filing across ECM and physical records.
• Assisting with checks for incoming tenants, outdoor dining applications, and waterways enquiries and permits.
• Ensuring compliance with health and safety policies while contributing to process and system improvements to enhance service delivery.

What you’ll bring to the role / Ko wai to Pukeka

You’ll bring proven experience in property or financial administration, strong attention to detail, excellent communication skills, and a proactive, organised approach to support leasing operations and building positive relationships.

To best succeed in this role, you’ll have:

• Minimum of 3 years’ experience in a property or financial administration role, with a strong understanding of leasing processes and property management systems.
• Exceptional organisational and multitasking skills, with proven ability to manage competing priorities, meet deadlines, and maintain attention to detail.
• Strong communication and interpersonal skills, enabling effective collaboration with internal teams, tenants, and external stakeholders.
• High level of proficiency in Microsoft Office and other desktop applications, including experience with systems such as InDesign and ECM for document management.
• A proactive and solutions-focused mindset, demonstrating initiative, discretion with confidential information, and a commitment to continuous improvement.
• Minimum education level NCEA Level 3

What we offer / Ko a matou whakaratoka

We are proud to offer a comprehensive benefits package that supports your health, wellbeing, and professional growth, including:

• Southern Cross Wellbeing One Plan (Full time, permanent only)
• Discounted membership to our health and fitness facilities
• Hybrid working practices
• Genuine commitment to your training and career development

To apply, please follow the link or for any questions, please contact Christina Hitchcock, Property Advisory Manager at [email protected]

Applications close: Thursday, 3 September 2026

Please note we will review and process applications as they come through; we encourage your early application.