Administrator - Recruitment

Company description:

Future Generation Joint Venture (FGJV) is the principal contractor for Snowy Hydro's Snowy 2.0, Australia's largest committed renewable energy project. We bring the combined engineering expertise of three companies - Italy's Webuild (formerly Salini Impregilo), Australian-based Clough and US-based Lane Construction.

Snowy 2.0 is the next chapter in the Snowy Scheme's history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history.

Job description:

Purpose of the Role:

The Recruitment Administrator is responsible for providing essential administrative support to ensure the efficient, effective and compliant mobilisation FGJV's workforce to Snowy 2.0 work sites.

Qualifications:

• White Card
• C Class driver's license

Experience:

• Minimum 1 years' experience in an administrative role, preferably in the construction industry.
• Previous experience with HR information systems.
• Previous experience in compliance would be highly regarded.
• Familiarity with recruitment processes would be advantageous.

Required Competencies:

• Exceptional organisational abilities
• Effective written and verbal communication skills.
• High attention to detail.
• Highly effective time management skills.
• Excellent customer service
• Flexibility and adaptability to changing recruitment needs and priorities.
• Strong initiative and proactive nature
• Effective collaboration skills
• Ability to speak / present to an audience.
• IT literate, eg recruitment software / databases.
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities:

• Process requests ensuring compliance on project requirements including:

• Reviewing tickets, licences and qualifications in line with role requirements

• Reviewing National Police Checks

• Reviewing pre-employment medicals

• Data entry of personnel compliance

• Maintaining excel spreadsheets and inputting data

• Maintain e-filing of all personnel documentation

• Use of project-based systems for recruitment

• Coordinate and administer a busy, shared Recruitment inbox

• Adherence to all HSE policies and procedures

• Assist with coordinating candidate interviews, assessments, and screenings.

• Maintain accurate candidate records, including resumes, applications, and interview feedback.

• Communicate with candidates and hiring managers to schedule interviews, provide updates, and gather feedback.

• Organise logistics for candidate interviews and assessments, including room bookings and equipment setup.

• Assist with posting job openings on relevant platforms and websites.

• Prepare regular reports on recruitment activities, candidate pipelines and interview outcomes.

• Accurately enter and update candidate information in recruitment databases.

• Provide support and assistance to candidates, addressing their enquiries and needs.

• Ensure that recruitment activities adhere to compliance and equal opportunity employment requirements.

• Identify opportunities to enhance recruitment processes for efficiency and effectiveness.

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.