Administrator/Document Controller

The Role:

The role of Administrator/Document Controller - Leconfield is to provide procurement and administration services to the team based at Leconfield as well as Forth premises in Maryport and Barrow. You will provide administrative support with sales and procurement, management of corporate systems and many other duties that require a high degree of attention to detail. You will be thorough, meticulous, and ensure that all tasks are completed to deadlines.

Key Deliverables

Health and Safety

• Ensure a safe working environment by adhering to Forth’s Health and Safety policy, systems and procedures.
• Ensure compliance with all Health and Safety legislation
• Establish that all equipment, plant and substances used are suitable for the task and are kept in good working condition
• Take immediate and appropriate steps to report any risks to health and safety arising from the work activity.

Person Specification and Experience

Criteria Skills - Essential

• Excellent organisational and time management skills
• Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages
• Strong IT and typing skills
• The ability to prioritise tasks and work under pressure
• Good teamworking skills and the confidence to lead and motivate a team
• The ability to manage your own workload and supervise the work of others concurrently
• Excellent interpersonal, oral and written communication skills
• Attention to detail
• Flexibility and adaptability to changing workloads
• A problem-solving approach to work
• Project management skills.
• A familiarity with legislation in the areas of employment, equality and diversity and data protection is also useful.

Experience - Essential

· Experience of working in the nuclear sector

· Experience of working in a commercial department or similar, in an SME.

· Experience of procurement and purchasing systems.

· Experience of using Business Management Systems.

Experience – Desirable

• Experience of subcontract/supplier administration.
• Experience of Simpro

Job Description

This list is not exhaustive but will be monitored as the role develops.

• Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
• Manage online and paper filing systems
• Develop and implement new administrative systems, such as record management
• Organise the office layout and maintain supplies of stationery and equipment
• Maintain the condition of the office and arrange for necessary repairs
• Oversee the recruitment of new staff, sometimes including training and induction
• Ensure adequate staff levels to cover for absences and peaks in workload
• Delegate work to staff and manage their workload and output
• Promote staff development and training
• Respond to customer enquiries and complaints
• Review and update health and safety policies and ensure they're observed

Knowledge

• Good knowledge of Microsoft programmes including Outlook, Excel, and Word.
• Knowledge of Business and Administrative practices.

Other Factors

• Willingness to be flexible to help the organisation meet changing demands.
• An interest in the work of Forth is essential as is a commitment to its values.
• Polite, professional, and well mannered.
• Smart and presentable.
• Enthusiastic and willing to learn new skills.

Pay: £12.71-£15.50 per hour

Expected hours: 40.0 per week

Benefits:

• On-site parking

Work Location: In person