Administrator/Sales Assistant

Overview

Malina Ukrainian Bakery Join our dynamic team as an Administrator/Sales Assistant, where you'll be the backbone of our office operations and a key player in delivering exceptional customer service. This vibrant role combines administrative excellence with sales support, ensuring smooth daily functions and fostering positive client relationships. If you thrive in a fast-paced environment, possess strong organizational skills, and enjoy helping others, this opportunity is perfect for you! We are committed to providing a paid position that values your contributions and supports your professional growth.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using tools like QuickBooks, Microsoft Office, and Google Workspace to maintain up-to-date records
• Support sales activities by assisting customers, processing transactions, and providing product or service information
• Organize and file documents systematically, ensuring easy retrieval and compliance with company policies
• Handle clerical tasks such as proofreading correspondence, managing appointment schedules, and maintaining office supplies
• Provide excellent customer support by addressing inquiries promptly via phone or email, demonstrating proper phone etiquette
• Assist with bookkeeping duties, including invoicing and basic financial recordkeeping using QuickBooks or similar software

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for efficient document creation and communication
• Strong computer skills with the ability to perform data entry accurately and quickly
• Previous clerical or administrative experience in an office setting is highly desirable
• Excellent organizational skills to manage multiple tasks simultaneously and prioritize effectively
• Exceptional customer service skills with a friendly demeanor and professional phone etiquette
• Experience with medical or dental office environments is a plus, including familiarity with front desk operations and patient scheduling
• Knowledge of bookkeeping software such as QuickBooks for basic financial tasks like invoicing and recordkeeping
• Ability to proofread documents meticulously to ensure clarity and accuracy
• Strong typing skills to facilitate quick data entry and correspondence drafting

This role offers an engaging environment where your organizational talents and customer service skills will shine. We value dedication, attention to detail, and a proactive attitude—qualities that help us deliver outstanding support to our clients while maintaining efficient office operations. Join us today to become an integral part of our team!

Pay: $24.00-$28.00 per hour

Work Location: In person