Admin/IT Associate

Contract Type: Fixed-Term (1-Year Contract)

□ Company Overview

The company is a leading engineering, procurement and construction company, built on core principles of safety, integrity, trust, authenticity & challenge. We have worked diligently to deliver the best value-added services to our clients by utilizing our top-tier talent and technical expertise in diverse fields such as architecture, civil engineering, plant, housing & green energy businesses.

□ Location: BGC, Fort Bonifacio, Taguig City, Philippines

□ Job Positions

Office Management

• Ensure smooth day to day office operations, maintain safe, clean and organize work environment.

• Oversee maintenance and inventory of office supplies and consumables.

• Coordinate with building management and third-party providers when necessary.

Document Handling

• File, archive, and retrieve documents systematically.

• Ensure documentation accuracy and document control of essential files.

• Assist with printing, scanning and photocopying office documents and the like.

• Assist in compiling reports and summaries for management.

• Coordinate with management to gather pertinent information needed for admin support

Scheduling including Visitor Support

• Manage calendars for meetings, deadlines and events.
• Coordinate travel, bookings, and itineraries e.g. hotel accommodation, vehicle assistance support
• Send reminders and prepare materials in advance of meetings.

IT Support

• Provide first-level technical support for hardware, software and connectivity issues.
• Set up and configure work stations, printers and basic network settings.
• Log, track and escalate IT tickets to relevant teams or vendors when necessary.
• Manage corporate LAN (internet network)
• Coordinate with HQ for IT support.
• IT asset inventory management, computers and other issued IT- related items.

Compliance and Confidentiality

• Handle documents and information with strict confidentiality
• Follow data protection and office protocols
• Support audits and compliance reporting requirements.

□ Qualification and Experience

• Graduate of any 4-Year Bachelor’s degree course, typically preferred in Information Technology, Computer Science, Business Administration, or related fields.
• Experience from a corporate office in a multinational company in the Philippines
• Minimum 2 years’ experience in administrative support or IT helpdesk roles.
• Experience configuring desktop computers, laptops, printers, and office phones.
• Advanced knowledge of MS Office Suite (Excel, Word, PowerPoint)
• Strong English verbal and written communication skills for internal staff support.

□ Preferred Skills

• Having high initiative and passion for learning new knowledge and skills

• Analytical and problem-solving mindset

• Proactive, responsible, adaptable and flexible

• Effectively work both individually and within team environment

• Strong organizational and multitasking abilities

• Familiarity with troubleshooting local Wi-Fi, routers, and basic switch configurations.

• Skill in negotiating service contracts with external tech vendors and suppliers