Admin/Office Manager

This role manages administrative staff, coordinates office procedures, and ensures smooth communication across departments while maintaining a professional and productive work environment.

*Key Duties and Responsibilities

1. Office Operations Management

• Oversee daily administrative operations of the office.

• Develop and implement office policies and procedures.

• Ensure efficient workflow and proper documentation systems.

• Maintain office supplies inventory and place orders when necessary.

2. Staff Supervision and Support

• Supervise, train, and evaluate administrative staff.

• Assign tasks and monitor performance to ensure productivity.

• Promote a positive and professional workplace culture.

3. Administrative Support

• Manage schedules, meetings, and appointments for management.

• Prepare reports, presentations, and correspondence.

• Maintain filing systems (physical and digital records).

• Handle incoming and outgoing communications.

4. Facilities and Asset Management

• Ensure office equipment is properly maintained and functional.

• Coordinate repairs, maintenance, and office improvements.

• Monitor company assets and inventory.

5. Financial and Budget Support

• Assist in budget preparation and expense monitoring.

• Track office expenses and ensure cost control measures.

• Process billing, invoices, and reimbursements.

6. Human Resource Support

• Assist in recruitment, onboarding, and employee records management.

• Monitor attendance, leave, and timekeeping.

• Support employee engagement and internal communications.

• Ensure compliance with company policies.

7. Compliance and Documentation

• Ensure adherence to company policies and government regulations.

• Maintain confidentiality of sensitive information.

• Organize and secure company records and legal documents.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• At least 3–5 years experience in office administration or management.
• Strong leadership and organizational skills
Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and administrative systems.
• Knowledge of procurement, HR support, and office procedures.
• Ability to multitask and work under pressure.

Key Competencies

• Leadership and team management.
• Problem-solving and decision-making.
• Attention to detail.
• Time management and organization.
• Professionalism and integrity.