Admin/Office Manager

Admin/Office Manager – Full Time
FTK Hospitality Miami | West Palm Beach FL

Job Summary
Join FTK Hospitality Miami as an Admin/Office Manager supporting a dynamic real estate investment and rental property company in the West Palm Beach area. This full-time, in-office position is perfect for someone who thrives in a fast-paced, collaborative environment and enjoys keeping operations and finances organized. You'll play a vital role on a small, motivated hospitality team and have the opportunity to grow as the company expands.

Key Responsibilities

• Bookkeeping & Financial Operations
  • Manage day-to-day bookkeeping in QuickBooks Online
  • Reconcile bank, credit card, Stripe, and booking platform payouts
  • Handle accounts payable and receivable, guest payments, and deposits
  • Maintain deposit, tax, and unearned income records
  • Support month-end close and reporting for the controller
  • Prepare monthly financial reports by property
• Office Management
  • Oversee office operations, including records, contracts, leases, insurance, and compliance files
  • Prepare leases and manage e-signature processes
  • Manage condo association applications and related paperwork
  • Support reservations and guest payment issue resolution as needed
  • Ensure receipts (Dext) and files (SharePoint) are organized and confidential

Requirements

• Minimum 3 years of bookkeeping and office administration experience
• Strong skills in QuickBooks Online, including independent account reconciliation
• Proficient with Excel and Microsoft 365 (Outlook, Teams, SharePoint)
• Highly organized, self-motivated, and able to meet deadlines independently
• Discreet and trustworthy with confidential financial information
• Excellent written and verbal communication skills
• Valid driver’s license and reliable car for occasional property visits
• Preferred: Experience in vacation rental or property management bookkeeping, multi-entity accounting, Hostify, Airbnb, Vrbo, Stripe, bookkeeping certification, and/or Spanish language skills

Schedule

• Full-time, Monday–Friday
• In-office position (no remote work)

Why You'll Love Working Here

• Competitive salary: $65,000–$75,000
• Comprehensive health, dental, and vision insurance after 90 days
• 401(k) plan with company match
• Two weeks paid time off, plus major holidays
• Company-provided work phone and computer
• Mileage reimbursement for local travel
• Paid software training for professional development
• Opportunities to advance into broader finance roles as the company grows
• Collaborative, supportive team environment

Join the Team
If you are detail-oriented, proactive, and ready to grow your career in real estate and hospitality, we encourage you to apply today!