admin/receptionist

About the role

We are seeking an Administrative Assistant to join our team in Bangkok. This is a key support position that underpins the smooth operation of our office environment and enables our teams to focus on their core responsibilities. As an Administrative Assistant, you will be the backbone of our administrative operations, managing essential tasks and ensuring our office runs efficiently. This role offers the opportunity to work in a dynamic environment where your organisational skills and attention to detail will be highly valued.

What you'll be doing

• Managing office scheduling, calendar coordination and meeting arrangements for staff members
• Handling incoming and outgoing correspondence, including post, emails and telephone communications
• Maintaining accurate filing systems and digital records management
• Organising and coordinating office facilities, supplies and equipment procurement
• Providing administrative support to multiple departments and team members
• Scheduling and preparing meeting spaces, including arranging refreshments and materials
• Processing expense reports, leave requests and other administrative documentation
• Supporting the organisation of company events and functions
• Performing general clerical duties including data entry, photocopying and document preparation
• Maintaining office supplies inventory and liaising with vendors

What we're looking for

• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook
• Strong organisational and time management abilities with the capacity to manage multiple tasks simultaneously
• Excellent communication skills, both written and verbal
• Meticulous attention to detail and accuracy in all work
• A professional demeanour with strong interpersonal skills
• Ability to work independently and as part of a team
• Experience in an administrative or office support role, preferably in a corporate environment
• Familiarity with office management systems and scheduling software
• Discretion and confidentiality in handling sensitive information
• Flexibility and adaptability in a fast-paced office setting
• proficient in english