Adminstrative Assistant

Position/Title Seeking: Administrative Assistant / Studio Coordinator

Level of Experience: Junior-Intermediate

Starting Pay Range: $0-$0 (Salary will be commensurate with experience)

Employment Type: Full-time

Experience: Min. 3-10 years

Organization Name: Flat Architecture Inc.

Organization Description: Flat Architecture Inc. is a growing mid-sized architectural firm, located in Surrey. Our studio is focused on a wide variety of projects in various scales, including low-rise to high-rise multi-family residential, mixed-use developments, as well as hospitality, commercial, institutional, and light industrial projects in the Fraser Valley, Vancouver Island, and BC interior. In all our projects, we share a deep commitment to develop responsive, meaningful, and human-centered design interspersed with elements of playfulness.

Job Description:

· Support the Principal primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently

• Be the welcoming face of our studio, greeting and directing guests, accepting deliveries, and handling incoming calls and mail.
• Provide administrative support, including calendar management, travel bookings, and firm-wide office communications.
• Keep the studio organized and running smoothly, including maintaining office resources and supplies and coordinating with building management on maintenance needs.
• Coordinate logistics and set-up for in-house meetings and other studio activities.
• Assist with planning and organization of company and staff events
• Provide first-line digital and technical support across our offices, troubleshooting issues and coordinating with our IT provider as needed.
• Assist with AV set-up and maintain inventory of technical equipment.
• Look for opportunities to improve day-to-day studio operations and make things easier for the team.

Your Knowledge, Skills & Experience:

• 1–3 years of experience providing administrative or operational support within a creative, collaborative, and fast-paced environment.
• Excellent interpersonal and communication skills, both written and verbal.
• Strong organizational skills and attention to detail, with the ability to balance multiple priorities.
• Confidence exercising good judgment, solving problems, and taking initiative.
• Strong technical proficiency and comfort learning and troubleshooting different tools, programs, and office technology.

· Proficiency with Microsoft Office Suite (specifically Word and Excel) for documents and spreadsheets.

· Experience using Adobe software (Acrobat / Creative Suite) for compiling project packages.

· Practical experience managing basic finances or invoicing using QuickBooks.

• The ability to work independently while collaborating effectively with people across teams and offices.
• A positive, proactive, and flexible approach, with a willingness to jump in where needed.
• A professional and approachable demeanor, with the ability to represent FAI with warmth, reliability, and care.

Perks:

· Extended health and dental benefits.

· Professional Membership due / career advancement fund (based on experience).

· Friendly and supportive team of designers, technologists, and principals.

Semi-annual team-building events.

Contact Info:
If you possess these skills and think you are a great fit for our team, please email to [email protected] indicating your name and the position you are applying for in the ‘Subject’ line, and include the documents listed below in PDF:

• Resume

• Salary Expectations

• Current Status in Canada – Citizen /Permanent Resident /Work Permit Holder

We appreciate the interest of all candidates; however, only those selected for an interview will be contacted.

Flat Architecture Inc. I 102 & 209 6321 King George Blvd., Surrey, BC V3x 1G1 | www.flatarchitecture.ca

Pay: $19.76-$31.07 per hour

Expected hours: 40.0 per week

Benefits:

• Dental care
• Extended health care
• On-site parking

Work Location: In person