Adminstrator / Book Keeper

Office Administrator

About the role

Phoenix Steel is looking for an organised, capable Office Administrator to become the go-to person at the heart of our Timaru workshop. You'll be a key person to help keep the office running smoothly, our financial records accurate, and our filing (physical and digital) in good order, while lending a hand wherever the team needs it within reason. Whether that's a bit of health and safety admin, some HR paperwork, or just keeping things ticking over day to day. It's a genuinely varied role, well suited to someone who enjoys variety and wants to make a real, visible difference to how the business runs — with a supportive team around you to help you get there.

What you'll be doing

• Managing general administrative duties and business records to free up time for the owners to focus on running the business day to day
• Processing and recording financial transactions, invoices, and expenses with accuracy and attention to detail
• Maintaining up-to-date financial records and ledgers in accordance with accounting standards
• Reconciling bank statements and identifying discrepancies
• Preparing financial reports and statements for management review
• Managing accounts payable
• Performing data entry and maintaining organised filing systems, both physical and digital
• Giving our health and safety administration a hand — helping keep incident, hazard and other H&S records filed and up to date, so the team stays on top of what the Health and Safety at Work Act requires
• Supporting HR administration such as employee files, leave records, and onboarding paperwork
• Liaising with external accountants and providing necessary documentation for audits or tax purposes
• Managing some "general" purchasing like office supplies.

What we're looking for

• Someone with a positive, proactive attitude who's looking for a good opportunity
• Proven experience as an administrator or book keeper, ideally within a manufacturing or industrial environment
• Proficiency in XERO
• Strong knowledge of general ledger management, accounts payable/receivable, and bank reconciliation
• Excellent organisational and time management skills, comfortable prioritising a variety of tasks
• Attention to detail and accuracy in financial record-keeping
• Competency with Microsoft Office applications, particularly Excel
• Strong communication skills and the ability to work collaboratively across departments
• Relevant qualifications such as an NZQA accounting or bookkeeping qualification, or equivalent experience
• Discretion and confidentiality when handling sensitive financial and personnel information
• Experience with payroll administration, HR admin, or health and safety admin is a bonus, but not essential — we'll support you to pick it up

What we offer

Phoenix Steel is committed to supporting the wellbeing and professional development of our employees. We provide a competitive salary package commensurate with experience, a supportive workplace culture, and opportunities for professional growth. We value work-life balance and offer a full-time position with clear working hours. Our team environment encourages collaboration and continuous learning, and we are committed to providing the training and support you need to succeed in this role. We also offer a range of employee benefits designed to enhance your overall working experience.

About us

Phoenix Steel is a respected steel manufacturing and supply company based in Timaru, Canterbury. We pride ourselves on delivering high-quality products and services to our customers whilst maintaining a professional and supportive workplace. Our team is dedicated to operational excellence, and we believe in investing in our people. We are committed to creating an inclusive workplace where our employees can develop their skills and contribute meaningfully to the success of the business.

Apply now

If you meet the above criteria and are interested in joining Phoenix Steel, we would like to hear from you. Please submit your application including your CV and a covering letter outlining your relevant experience.