Adminstrator

Te whiwhinga mahi: The opportunity

We are looking for an Administration Superstar to take ownership of the day-to-day administration and smooth running of our busy office. This is a permanent full time role working 37.5 hours per week.

No two days are quite the same in this varied and rewarding administration role. You'll provide high-level executive and administrative support to our District Manager, while also being the go-to person for the wider team of around 40 health professionals, including dietitians, social workers, health improvement practitioners, diabetes specialists, pharmacists and nurses.

You'll be the person who keeps things organised, anticipates what needs to happen next and makes sure the office and team have what they need to do their jobs well.

 Your responsibilities will be broad and varied, including:

• Providing high-level executive and administrative support to the District Manager, including diary management, meetings, correspondence, documents and coordination of priorities.
• Providing general administrative support to the wider office and team.
• Managing reception and being a welcoming first point of contact for visitors, patients and stakeholders.
• Coordinating accounts and invoices and supporting general financial administration.
• Managing our vehicle fleet, including bookings, maintenance and compliance.
• Coordinating building maintenance, contractors, supplies and office facilities.
• Organising meetings, events and team activities.
• Supporting health and safety administration.
• Coordinating onboarding and supporting new team members as they join.
• Looking for ways to improve our systems, processes and ways of working.

This role will suit someone who enjoys variety, responsibility and autonomy and takes pride in being the person others can rely on.

He kōrero mōu: About you

• IT Savvy, familiar with the Microsoft Office suit and confident picking up new systems.
• Minimum 3 years' experience in a similar role.
• Customer service skills including Reception and Telephone experience.
• Broad administrative knowledge and skills.
• Proven ability to use initiative and manage own workload.
• Strong communication and interpersonal skills.
• Highly organised with ability to multi-task.
• Proactive in looking for ways to improve systems/processes.
• Ability to maintain a high degree of confidentiality and manage sensitive information.
• High level of accuracy and attention to detail.

Ngā āhuatanga kei a mātou: What we offer

• A welcoming and supportive team where your contribution will be valued and the work you do will make a difference.
• The opportunity to step into a varied administration role with autonomy and development opportunities.
• An organisation that strives to uphold the principles of partnership, participation and protection underpinned by Te Tiriti o Waitangi.
• An environment that supports a happy, healthy and balanced workforce.
• Amazing benefits including flexible working, medical insurance, funeral cover, gifted leave, EAP services, and free flu vaccinations.

Mō tō mātou rōpū: About the team

We've created an incredible working environment full of experienced and engaged people. Visit www.pinnacle.co.nz to find out more about the Pinnacle group.

Me pēhea te tuku tono: How to apply

Please click on the link to apply now.

Feel free to reach out to Tracey Berrington-Smith [email protected] to arrange a kōrero (chat) before you apply if that is what you need from this process and/or apply below.

Note: We will be reviewing applications as they come in and may begin interviewing before the advert closes, so don't wait to apply.

Applications close 2 September 2026.