Admin/Training Coordinator

Duties and Responsibilities

• Compose and type routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts, and spreadsheets.
• Coordinate with the trainer before and after the training
• Handle all coordination procedures for the training (course material preparation, welcoming the participants, attendance records, collecting the feedback, prepare the report after the training including delivery)
• Schedule and arrange meetings and conferences for GM and/or management staff and notifiy interested parties; make conference rooms reservations as needed.
• Greet visitors at reception, ensure they sign the visitors’ book, inform the relevant member of staff of their arrival and issue identity badges
• Monitor and ensure that the reception area is kept clean and tidy
• Proofread and correct prepared materials for correct grammar, format, completeness, and content.
• Establish and maintain office files, logs, indexes, control records, or other information concerning the work under the supervisor’s control.
• Maintain confidentiality of documents and information received
• Keep informed of office details and advises management of problems
• Operate standard office equipment and perform related work as assigned
• Receive and screen visitors and telephone calls, takes messages, schedule appointments for professional(s) and/or management staff, and provide information to callers requiring knowledge of the company’s operations, and the interpretation and application of policies and procedures as required.
• Ability to follow, applies, interpret and explain instructions and/or guidelines.
• Sort, open, and distribute incoming mail to staff; associate incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
• Determine needs and orders office supplies, equipment, repair and maintenance services through agency channels.
• Update the Customer Data Base and produce reports from the same
• Maintain and re-supply the stationery inventory as required
• Broadcast and communicate to the staff of QS general information
• Manage travel arrangements, including visa processing, hotel bookings, and flight reservations, with support from the procurement team
• Coordinate training logistics, such as hotel meeting room bookings and catering services, in collaboration with the procurement team
• Oversee administrative support for accreditation, including coordinating, processing, and manage all requirements related to the accreditation of Qatar Skills

Job Type: Full-time

Experience:

• Admin: 2 years (Required)

Work Location: In person