Admissions Coordinator / Administrative Assistant **Northwest Care Academy – Keizer, Oregon** **Schedule:** Monday–Friday | 25–30 hours per week About Us Northwest Care Academy is a small, family-owned healthcare training school in Keizer, Oregon. We offer Certified Nursing Assistant (CNA) and caregiver training programs. We are looking for a friendly, dependable, organized, and experienced Admissions Coordinator/Administrative Assistant to join our team. Because we are a small business, we need someone who is comfortable wearing multiple hats, takes initiative, and can work independently without constant supervision. ### Job Responsibilities - Answer phones, respond to emails, and assist prospective students. - Make outgoing calls to prospective students and follow up on enrollment inquiries. - Help students complete applications and enrollment paperwork. - Prepare invoices, process payments, and monitor payment plans. - Follow up with enrolled students regarding missing paperwork, payments, and requirements. - Maintain organized student records and electronic files. - Track background checks, immunizations, CPR certifications, and drug screenings. - Assist with student orientations and daily school operations. - Help with marketing, community outreach, and student recruitment. - Work efficiently between multiple computer programs, applications, and online systems. ### Required Qualifications - **Previous administrative assistant, receptionist, or office experience is required.** - Strong computer skills and the ability to navigate multiple software applications throughout the day. - Experience answering phones, scheduling, emailing, and maintaining office records. - Comfortable making outgoing calls and following up with prospective students. - Experience with invoicing, billing, or payment processing preferred. - Excellent communication and customer service skills. - Strong organizational skills and attention to detail. - Ability to multitask, prioritize responsibilities, and meet deadlines. - Must be reliable, punctual, professional, and able to work independently. - Comfortable learning new software and administrative processes. ### Work Schedule **Monday through Friday** - **9:00 a.m. – 3:00 p.m.** when students are attending classes on campus. - **10:00 a.m. – 3:00 p.m.** when students are not attending classes on campus. Approximately 25–30 hours per week. ### Ideal Candidate We are looking for someone who already has office experience and can step into a busy administrative role with confidence. You should enjoy helping people, be comfortable spending much of your day on a computer, and have the ability to manage multiple responsibilities without becoming overwhelmed. As a small, family-owned school, we value teamwork, honesty, reliability, a positive attitude, and employees who take pride in their work. **This is an excellent opportunity for someone who enjoys a small-office environment and wants to be part of a growing healthcare education business.**

Pay: $21.00 - $23.00 per hour

Work Location: In person