Admissions Coordinator

Organization:

Ascent Christian School is a 501(c)(3) non-profit K-12 Christian school established in 2006 that utilizes a university-type schedule and an instructional approach that integrates the efforts of parents and teachers to produce a high level of academic achievement while enabling strong ties between parents and their children. The mission of Ascent Christian School is to partner with parents to ignite a passion for Jesus in students through experiences in worship, academics, leadership, missions, and adventure. The vision is to develop students who know God, understand His word, and have a passion through the work of the Holy Spirit for Jesus.

Position Overview and Supervisor:

Reporting directly to the Director of Advancement, the Admissions Coordinator serves as the primary liaison and front-line ambassador for prospective families seeking enrollment at Ascent Christian School. This position oversees the end-to-end recruitment, admissions, and onboarding pipeline for students in grades K4 through 12. The ideal candidate embodies the core values of the school, demonstrates high emotional intelligence, and combines administrative precision with genuine Christian hospitality.

Nature of Responsibilities: Scope of responsibilities K4-12 grade

Duties include but are not limited to overseeing the entire admission process for families of K4-12th-grade students.

Admissions Pipeline & Process Management

• Serve as the primary point of contact for prospective families, ensuring prompt, clear, and welcoming communication by responding to all inquiries within one business day.
• Coordinate and facilitate all stages of the candidate lifecycle, including campus tours, applications, student shadow days, academic assessments, and family interviews.
• Conduct thorough administrative reviews to ensure all required documentation (applications, academic transcripts, recommendations, and student records) is received and verified prior to interview scheduling.
• Manage interview schedules and logistics for administrative interviewers and admissions committee members.
• Facilitate admissions committee discussions for applicant families requiring additional evaluation or contextual consideration.

Cross-Departmental Collaboration & Onboarding

• Execute structured student and family onboarding workflows to ensure a seamless transition into the school community.
• Collaborate closely with other departments to align student support:
• Director of Family Engagement: Facilitate community integration and family connections for incoming students.
• Advising Department: Coordinate academic placement testing, course scheduling, and transcript evaluation.
• Various Departments: Cross-departmental planning and logistics for admissions-focused school functions and events.

Community Outreach & Strategic Enrollment Events

• Plan, coordinate, and execute promotional tabling events across the local community to generate prospective student leads.
• Oversee the organization, scheduling, and execution of school-year Open House events designed to showcase academic programs and school culture.
• Oversee and implement promoter events for our school community
• Identify, propose, and implement innovative promotional initiatives to expand school visibility and boost student recruitment.

Qualifications:

• Faith & Character Alignment: Active commitment to Jesus Christ, adherence to the Holy Bible, and full agreement with the Ascent Christian School Statement of Faith and Employee Handbook policies.
• Interpersonal Excellence: High emotional intelligence (EQ) with refined interpersonal and presentation skills; capable of making prospective families and students feel valued, welcomed, and spiritually supported.
• Operational Discipline: Exceptional organizational skills, high attention to detail, and a self-starting initiative capable of managing multiple moving priorities simultaneously.
• Stakeholder Relations: Demonstrated ability to negotiate, prioritize, and collaborate effectively with internal staff, faculty, board members, and external community partners.
• Professional Growth: Dedicated to continuous personal and professional development through active participation in and leadership of organizational training programs.
• Relevant Experience: Bachelor’s Degree in Education, Business, Marketing, or relevant degree is preferred. Experience in sales, recruitment, or admissions is an asset.

Schedule:

• Full-time (52 weeks/year)
• Start Date: December 2nd (Part-time/hourly: Tue–Thu, 8:00 AM – 3:15 PM)
• In-office Monday through Thursday, flexible location Fridays
• Flexibility is needed, as there are times when events occur outside of the regular work day.

Compensation:

• This position is a salaried, category B2, full-time exempt position
• Potential for bonus for hitting goals
• Benefits package includes PTO and health and life insurance options

Working Conditions:

In conjunction with the American Disabilities Act, Ascent Christian School identifies with the physical requirements and working conditions for the position.

• Environment includes the office and/or outdoors.
• Exposures encountered, such as hazardous materials and extreme heat/cold.
• Essential physical requirements, such as climbing, standing, stooping, typing, sitting.
• Standing or walking for extended periods throughout the day.
• Physical effort/lifting over 20-25 pounds.
• Emergency staff designations.

To Apply:

Submit via Indeed:

• Resume
• Cover letter including your Christian testimony
• 2 references (professional or ministry)

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Employee discount
• Health insurance
• Life insurance
• Paid time off

Work Location: In person