Admissions Coordinator

We are seeking a highly organized, detail-oriented, and computer-savvy Admissions Coordinator for our assisted living community. This position manages administrative admissions from lease preparation and signatures to gathering every required document, tracking Medicaid applications, and preparing complete resident files before move-in. Prior Florida Medicaid experience is required.

Admissions, Leases & Resident Files

• Prepare residency agreements and leases; coordinate signatures and verify all required fields and forms are complete.
• Gather, review, scan, upload, label, and organize all admission paperwork, identification, authorizations, financial documents, and supporting records.
• Use admissions checklists to identify missing items, follow up with families, and maintain complete electronic and physical files.
• Coordinate move-in dates and administrative readiness with the Executive Director, Wellness, Marketing, and Business Office teams.

Medicaid Coordination - Required

• Assist families with Florida Medicaid Long-Term Care eligibility documentation and application follow-up.
• Communicate with case managers, managed care plans, families, and relevant agencies regarding required paperwork.
• Track Medicaid application status, approvals, renewals, outstanding documentation, and deadlines.
• Coordinate payer verification and financial documentation with the Business Office.

Computer Skills & Administrative Organization

• Use Microsoft Excel, Word, Outlook, PDF tools, electronic signatures, and digital filing systems confidently.
• Maintain accurate admissions spreadsheets, tracking logs, follow-up lists, and status reports.
• Manage multiple admissions and deadlines independently while maintaining confidentiality and accuracy.
• Provide timely updates and respond professionally to residents, families, and referral sources.

Required Qualifications

• At least 2 years of Medicaid-related admissions or eligibility experience, including Florida Medicaid Long-Term Care.
• Strong computer proficiency with Excel, Word, Outlook, PDFs, electronic forms, and scanning/uploading documents.
• Exceptional organization, attention to detail, follow-through, and ability to work independently.
• Excellent communication and customer service skills; experience preparing admission agreements and leases.
• Prior assisted living, skilled nursing, or long-term care admissions experience strongly preferred.

Why Join Our Team

Join a growing senior living organization focused on compassionate care, efficient operations, and excellent service to residents and families. We value accountability, accuracy, and initiative.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person