Adoption and Subsidies Program Manager (PSE I)

Important Recruitment Information for this vacancy

Job Posting closes: open until filled
Required documents (as listed in Qualifications and Required Documents sections) must be uploaded by close date. Incomplete applications may not be considered.

Agency Information

Kansas Department for Children and Families | www.dcf.ks.gov
Prevention & Protection Services
Administration / negotiable statewide

About the Position

Who can apply: External (anyone)

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-time

Regular/Temporary: Regular

Work Schedule: Monday-Friday

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Compensation: $56,680.00 annually. Salary may be dependent upon the candidate’s qualifications and experience.

Employment Benefits

In addition to the starting salary, the State of Kansas offers a significant benefits package that is available the first day of employment. All benefits eligible, full-time employees may elect to enroll in:

• Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
• Creation of and contribution to your personal KPERS defined Retirement benefit
• 9-10 paid, annual holidays
• 12 paid, annual vacation days
• 12 paid, annual sick days
• 1 paid Discretionary Day
• Your personal life insurance policy equal to 150% of your starting salary
• This benefits package represents additional annual compensation.

Visit the Employee Benefits page for more information.

Position Summary & Responsibilities

The Kansas Department for Children and Families is hiring innovators and leaders. If you believe people have the capacity to progress, succeed, grow, and do well in life, you can discover your purpose here! Find more than just a job with DCF. You can be part of the growth and opportunity for our team to help serve the individuals and families in your community. Thrive With Us and find your career and purpose!

Takes leadership role in Permanency Unit related to the Adoption Program, SOUL Subsidy, and Permanent Custodianship subsidy and contracts and grants associated with the Kansas Adoption Resource Center and Adoption Exchange. Maintains advanced knowledge of PPS Policies and Procedures which affect the administration of these programs and writes/reviews/edits policy and procedures for the Prevention and Protection Services Policy and Procedure Manual. Provides oversight of the contracts and grants, as well as strategically plans for short- and long-range planning related to administration of the documents, assuring state and federal policies are met and families and children are served.

View the full position description:

Qualifications

Minimum Qualifications: *If a driver’s license is required, a copy must be sent to your recruiter following the interview.*

• One year of experience in planning, organizing and directing the work of a department, program or agency. Education may be substituted for experience as determined relevant by the agency.
• Must have and maintain valid driver's license.

Preferred Qualifications: Knowledge of the Kansas child and family well-being system. Knowledge of the policies and procedures that guide the KS adoption program. Two years of administrative, program, or leadership experience in child and family well-being or a related human services field. Experience in planning, organizing, and directing the work of a department, program, team, project, or agency. Two years of administrative, program, or leadership experience in child and family well-being or a related human services field. Education may be substituted for experience as determined relevant by the agency. Knowledge of the Kansas Child and Family Well-Being system is preferable.

Post-Offer, Pre-employment Requirements:

Security Clearance: A background check (KBI - criminal background, welfare fraud, driver's license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF. Must maintain security clearance throughout employment.

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199.
Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information

Email: [email protected] | Please reference Job ID 223158

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents* for this Application to be Complete

Upload these on the Careers - My Job Applications page

• State of Kansas online application
• Resume
• Cover letter
• Legible copy of valid driver’s license (if driver’s license is required)
• Transcripts** (if educational requirements are listed for this position)
  **If degree is a requirement listed, transcript must show proof of graduation or degree obtained.
• DD214 (if you are claiming Veteran’s Preference)
• Required documents must be uploaded by close date. Incomplete applications may not be considered.

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”.

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

E-Verify: DCF participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Full Position Description:

No. Each Task and Indicate Percent of Time

E or M

The person in this position has access to protected health information (PHI) under the provisions of the Heath Information Portability Act of 1996 (HIPPA) Privacy Rule. PHI must be treated in accordance with the provisions of the HIPAA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of such information. The person will receive training in the provision of the HIPAA Privacy Regulations as they relate to the duties of this position and has signed a confidentiality agreement.

In addition to the tasks listed below, the incumbent is expected to communicate the Mission, Vision and Guiding Principles of the agency to peers, clients and the public; identify personal strengths and developmental needs to increase job performance and long-term career growth. Continually analyze work processes, seek new approaches and make recommendations to enhance efficiency and effectiveness of the agency. Works in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service. Uses free time as available to assist other staff in the completion of work assignments. Contributes to a positive work environment through a positive, helpful, courteous demeanor towards staff, clients, and the general public. Adheres to appropriate standards of conduct regarding the use of leave and reports to work on time.

40%

25%

15%

10%

E

E

E

E

1. Leads the adoption program at a statewide level promoting consistent adoption practices and improvements in outcomes for children and families.

When needed, provides training, technical assistance, consultation, and program guidance to the case management providers serving children with a case plan goal of adoption. Maintains current knowledge on adoption best practices, including special needs adoption and provides interpretation of state and federal adoption policy.

Develops, reviews, and revises adoption policies, procedures, and guidance for the agency. Takes a leadership role through direct or indirect management of projects related to the adoption program and contracts.

Participates in PPS policy workgroup, Permanency Advisory Council and other work groups as assigned. Works closely with other members of the permanency team in coordinating policy development. Writes and submits portions of the federal Comprehensive Child and Family Services State plan for submission on an annual basis

Participates in continuous performance improvement activities. Gathers, organizes, interprets and analyzes program information using quantitative and qualitative data to inform program improvement.

Draws conclusions and makes recommendations to the Administrator and to the field. Participates in the A Home for Every Child initiative and monitors compliance.

Provides direct supervision to assigned staff responsible for post-adoption records and records searches.

2. Leads subsidy and assistance work at the statewide level for subsidy and assistance programs related to adoption, permanent custodianship, and SOUL Family legal permanency.

Develops, reviews, interprets, and recommends changes to any policies, procedures, guidance, and practices impacting these programs.

For Permanent Custodianship and SOUL Family Legal Permanency subsidy, the scope of this position’s role in these programs is limited to subsidy administered, or preparing to be administered, to appointed custodians.

Identifies inconsistent practices and recommends changes to improve program implementation, compliance, and service delivery. Participates in continuous performance improvement activities, and applicable federal reviews and program improvement efforts.

3. Leads adoption-related grant and contract development and oversight.

Assists in the development, design, and coordination of issuance of requests for proposal reviews proposals; monitors awardee performance; reviews grant and contract reports; and makes recommendations regarding award renewal or improvement.

Adoption related grants and contracts include, but may not be limited to, the Adoption Exchange (Adopt KS Kids), Kansas Post Adoption Resource Center (KPARC), and other varying post-adoption supports. Provides technical assistance when needed to these awardees.

Reviews adoption home studies and supports invoicing for Child Placing Agencies with grants allowing for reimbursement for the preparation and update of adoption home studies.

4. Leads the Statewide Best Interest Staffing Review Team (SBISRT).

Leads by coordinating, facilitating and supporting staffing reviews, maintaining team procedures and guidance, and identifying trends and recommendations for program improvement.

10%

E

Other duties as assigned