Job Description - Office Assistant

Join Our Team!

We are currently recruiting a Advanced Permitting Specialist to join our team and contribute to key projects in a dynamic and collaborative environment. This role is part of a global team working toward common goals. We operate as one company, across all locations, with shared responsibility and clear accountability.

Key Responsibilities

• Manage project documentation and ensure it is complete and ready for handover to the Engineering team.
• Support the identification of permitting requirements at local, state, and federal levels for assigned projects under supervision.
• Assist in preparing and submitting permit applications, including gathering technical documents and supporting data.
• Help ensure submitted plans and documents meet basic regulatory and code requirements.
• Maintain records, permit logs, and digital files following established company standards.
• Support communication with public agencies and project team members to follow up on routine requests.
• Research and summarize basic permit regulations, codes, and construction documents as directed.
• Assist in scheduling field inspections and maintaining activity logs.
• Help monitor regulatory changes and update project teams with guidance from senior staff.
• Perform administrative tasks and support report preparation as assigned
• Support preliminary assessments of solar, wind, and battery energy storage projects by compiling site, land, access, resource, and grid information.
• Gather inputs from engineering and external consultants for preliminary layouts, technical descriptions, schedules, and feasibility reviews.
• Assist in tracking environmental, social, land-use, generation, and interconnection requirements applicable to each project.
• Help coordinate consultant requests for proposals, compare deliverables against scope, and follow up on outstanding technical information.
• Update project milestones, permit trackers, budgets, and risk logs; flag missing documents and potential schedule impacts to senior staff.
• Support site visits and meetings, prepare concise notes, and track agreed actions with internal teams and external stakeholders.

Education & Certifications

• Bachelor's degree in environmental science, Urban Planning, Engineering, Public Policy, or a related field.

Experience & Technical Skills

• 0–3 years of experience in permitting, administration, or regulatory affairs (experience in renewable energy, utilities, or construction is a plus).
• Basic knowledge of building codes, zoning, and permitting processes.
• Proficient in Microsoft Office; familiarity with electronic records systems.
• Organized, detail-oriented, and willing to learn.
• Strong written and verbal communication skills.

Key Competencies

• Eager to learn and attentive to detail.
• Follows instructions and escalates issues as needed.
• Collaborative team player, reliable, and accountable.
• Clear communicator.

Company Culture

We believe in a culture of trust, shared goals, and accountability. No matter where you are based, you are part of one team working toward the same mission.