Advancement Manager

REPORTS TO: Director of Advancement

SUPERVISES: Advancement Assistant(s) and Advancement support staff; coordinates

Advancement volunteers

LOCATION: Ortega Campus, 1201 Ortega St., San Francisco, CA

TYPE: Full-Time, Exempt

OVERVIEW

The Advancement Department of the Lycée Français de San Francisco raises funds for the

school through the Annual Fund, major gifts, the Annual Gala, the Wine Circle, the Capital

Campaign and other initiatives. It also stewards our donor circles (Visionary Circle, Elysée

Circle, Ambassadors' Club), holds events for donors, alumni and volunteers, and works closely

with the Parents Association.

The Advancement Manager is the department's operational lead. They supervise the

Advancement support team, run day-to-day operations, and bring new technology into the

department's work, including building AI-assisted tools, dashboards and planners that help the

team work more efficiently and keep donors and volunteers informed.

KEY RESPONSIBILITIES

1. Team Leadership & Supervision (25%)

• Supervise, train and mentor the Advancement Assistant(s) and support staff, setting

priorities, reviewing work and holding regular check-ins.

• Assign and balance workloads across campaigns and events so that deadlines and

quality standards are met.

• Oversee gift processing, acknowledgments, pledge tracking and data entry so they are

accurate, timely and follow Advancement policy.

• Write and maintain department procedures, training guides and onboarding materials.
• Coordinate volunteers, including Annual Fund Champions, Gala committees and class

parents, in partnership with the Parents Association.

2. Digital Tools, Data & AI Innovation (15%)

• Use AI coding tools (for example Claude) to design, build and maintain internal tools for

the department, such as:

• Annual Fund Champions dashboard: tracks participation by grade, class and campus

and gives volunteers real-time progress and outreach lists;

• Advancement team planner: yearly calendar, campaign timelines, event run-of-show,

task assignments and deadlines;

• Gala, Wine Circle and Capital Campaign trackers covering sponsorships, auction items,

RSVPs and pledges;

• Reporting tools for the Director of Advancement
• Use AI tools to speed up routine work: first drafts of acknowledgment letters, newsletters

and social media content; summaries of donor data; cleanup of mailing lists.

• Make sure every AI-assisted tool and process protects donor confidentiality and data

privacy and follows school policy. Review all AI-generated content for accuracy, tone and

brand consistency before it is used.

• Manage Advancement data in Veracross and GreaterGiving: data integrity,

segmentation, analysis and reports on campaign performance, participation rates and

donor retention.

• Train team members to use these tools and help the department keep building its digital

skills.

3. Campaign & Event Management (30%)

• Manage the operations of the Annual Fund, including Giving Week, Champion volunteer

communications and progress reporting.

• Plan and run Advancement events: the Annual Gala, Wine Circle dinner, donor circle

receptions, alumni gatherings and stewardship events.

• Support the Director including prospect research, briefing materials, proposals and

stewardship reports.

• Oversee crowdfunding platforms, online giving pages and campaign web content.
• Work with Communications, the Business Office and other departments on campus-wide

projects.

4. Budget & Administration (30%)

• Gift Processing, financial reconciliation, queries and reports, and reconcile monthly

revenues with the Business Office.

• Manage vendor relationships and contracts for events and services.

• Some evening and weekend hours are required for special events throughout the year.

• Other duties as assigned.

QUALIFICATIONS

• 5+ years of experience in advancement, development or nonprofit operations;

independent school experience preferred.

• At least 2 years supervising staff or managing volunteer teams.

• Bachelor's degree required.

• Hands-on experience with, or strong interest in, AI tools and AI-assisted coding to build

simple web apps, dashboards and automations. Comfortable with spreadsheets, data

and reporting.

• Working knowledge of fundraising databases; Veracross and GreaterGiving preferred.

• Google Workspace expertise required; Canva and Adobe Creative Suite a plus.

• Fluent in French and English, spoken and written, strongly preferred.

• Outstanding organizational and project management skills.

• Highest standards of integrity, discretion and confidentiality with donor information.

• Able to lift and move event materials as needed.

PERSONAL ATTRIBUTES

• A leader who develops, motivates and supports a team

• Curious and innovative, eager to try new technology and share what they learn

• Strong attention to detail and sound judgment

• Warm, relationship-driven manner with parents, donors, volunteers and colleagues

• Thrives in a multicultural, bilingual environment

• Strong sense of stewardship for the philanthropic funds of the Lycée

COMPENSATION & BENEFITS

• Competitive salary based on experience and qualifications.
• Comprehensive benefits package: medical, dental, vision, retirement plan, disability

insurance, 11 paid holidays, and up to 4 weeks paid vacation per year.

START DATE: Open Immediately

The salary offered to the successful candidate will be dependent on several factors that may
include but are not limited to the type and years of experience in the job, type and years of
experience in the industry, education, etc. The Lycée offers a negotiated salary range.

The Lycée is an equal opportunity employer. All individuals have an equal opportunity for

employment based on qualifications and merit, regardless of religion, race, sex, marital status,

pregnancy, childbirth or related medical conditions, age, color, national origin, ancestry, physical

or mental disability, medical condition, sexual orientation, military service status, or any other

factor prohibited by state or federal law. This policy applies to all areas of employment, including

recruitment, hiring, training, promotion, compensation, benefits, and other conditions of

employment.

All qualified applicants are encouraged to apply. Employment contingent upon successful

completion of background investigation. Direct candidates only. No phone calls, please.

TO APPLY
Please submit your resume and cover letter via: https://www.lelycee.org/about/jobs