Advancement Officer / Co-ordinator

The Advancement Department is a newly established division at the French International School. We are looking for an Advancement Officer/Co-ordinator who will play a pivotal operational role within the Advancement Team. Reporting to the Director of Advancement, the Advancement Officer/Co-ordinator will provide vital administrative, database and logistical support to power FIS’s fundraising and community engagement efforts. The ideal candidate is a detail-oriented problem solver who enjoys creating order in a fast-paced environment.

MAIN RESPONSIBILITIES

• Support the preparation and execution of advancement initiatives
• Provide general Advancement administrative support, including expense processing, reporting, and monitoring the school’s “info@” email account
• merchandising/sourcing and managing the inventory of goodies, including liaising with vendors to ensure quality and timely delivery
• Accurately input donor information and alumni contact details into the school’s CRM (database) to ensure data integrity
• Assist in drafting donor acknowledgements and stewardship communications, newsletter content, and campaign appeal materials in collaboration with the Advancement Team
• Reconcile donation records in close coordination with the Finance Department to ensure transparency and financial accuracy
• Assist with content capture at school events to support marketing and storytelling efforts
• Other tasks relating to advancement as assigned at the discretion of leadership.

REQUIREMENTS

• 2-4 years of experience in office administration, database management, CRM operations or non-profit/educational support roles
• Fluency in English (spoken and written) and professional working knowledge of Mandarin (spoken and written)
• Positive attitude with a high level of self-motivation and a responsible work ethic
• Strong organisational skills with attention to detail with the ability to multi-task efficiently
• Excellent communication, negotiation and interpersonal abilities
• Comfortable working within a developing Advancement function and evolving strategic priorities
• Familiarity with creative and digital communication tools, such as Canva, Adobe Creative Suite, and email marketing, Mailchimp and Google Suite. Working knowledge of CMS software and data analysis

CONDITIONS

• 39 hours per week from Monday to Friday – Full time
• Entitled to 5 weeks of annual leave per year
• Medical Insurance coverage (in-patient, out-patient and dental)
• MPF

Competitive Salary will be offered to the right candidate. Please submit your application (resume and cover letter) via this link: https://fis.zohorecruit.com/jobs/Careers

All information provided by the applicants will be kept confidential and used for employment-related purposes only.

The French International School - Hong Kong is an equal opportunity employer.

At our School, we value all employees and job candidates as unique individuals, and we welcome the variety of experiences they bring to our School. As such, we have a strict non-discrimination policy. We believe everyone should be treated equally regardless of race, gender identification, sexual orientation, national origin, native language, religion, disability, marital status, citizenship, genetic information, or any other characteristic protected by local laws and regulations.