Advancement Officer, Engagement

Closes: August 26, 2026

Please apply by submitting your résumé and cover letter to: [email protected]

In the email subject line, please include your full name and the title of the position title for which you are applying. Applications will only be considered if both a cover letter and resume are combined into a single Microsoft Word or PDF document and submitted to the email address above.

This position is covered by United Steelworkers “All Employee” Bargaining Unit

Position Title:

Advancement Officer, Engagement

Department:

Advancement

Supervisor:

Manager, Alumni Affairs

Employee Group:

USW

Job Number:

52

Pay Band:

11

Compensation:

Hiring Rate: $39.03 (Band Range: $39.03– $43.35 hourly / $71,034.60 – $78,897.00 annually)

Hours:

35 hours per week with occasional evening/weekend hours

Terms:

Full-Time / Permanent / In-person / 1 vacancy

Posting Date:

August 12, 2026

Closing Date:

August 26, 2026

PROFILE

The University of St. Michael’s College is one of the oldest and most distinctive post-secondary institutions in Ontario and one of three universities federated with the University of Toronto. Founded in 1852 by the Congregation of St. Basil from Annonay, France, St. Michael’s offers undergraduate students’ full access to the complete range of courses offered by the University of Toronto, as well as its own unique academic programs. St. Michael’s is home to over 5000 undergraduate and 250 graduate students, who live and learn in the heart of Canada’s greatest research university. St. Michael’s offers a close-knit and inviting community that maintains its Catholic identify while welcoming people of all backgrounds.

St. Michael’s is supported by a loyal and generous community of over 38,000 alumni and friends. Their commitment to our past, present and future is creating exciting opportunities to expand and strengthen alumni involvement, advocacy and financial support. As we look forward to our 180th anniversary in 2032, we are operating with a strategic plan titled St. Mike’s 180: Rooted in the future. The plan, which imbues all aspects of university life, is built on three pillars: academics, community and sustainability, all stemming from the University’s commitment to the Catholic Intellectual Tradition. As part of Defy Gravity: The Campaign for the University of Toronto, we seek to harness the talent, generosity, and compassion of our global community to strengthen the University’s commitment to inclusive excellence and accelerate work on the most complex issues facing our world today.

POSITION SUMMARY

Reporting to the Manager, Alumni Affairs, the Advancement Officer, Engagement is responsible for coordinating a program of dynamic and inclusive in-person and online events for alumni throughout the year. Working with volunteers and colleagues to produce innovative lectures, receptions and events, as well as contributing to the development and delivery of a communications strategy, the focus of this role is to provide meaningful engagement opportunities to alumni and friends.

The Advancement Officer, Engagement, will also support Development & Alumni Affairs colleagues to identify potential donors to St. Michael’s based on engagement in Alumni Affairs programming.

DUTIES & RESPONSIBILITIES

Event and Program Management

• Participates in the planning and execution of Alumni Reunion activities and other annual alumni and donor events.
• Coordinates event requirements including room layouts, catering arrangements, technology/AV requirements, vendor communication, and event materials.
• Works with vendors, caterers, suppliers, and internal teams to coordinate event services and ensure successful delivery.
• Provides direction and support to volunteers, work study students, and event support staff by assigning tasks, monitoring progress, and providing feedback.

Alumni and Donor Engagement

• Supports the development of meaningful engagement opportunities that strengthen alumni connections with St. Michael’s.
• Collaborate with Advancement colleagues to identify, cultivate, and engage potential donors through alumni programming and events.
• Serves as a representative of the University of St. Michael’s College within and beyond the University community, demonstrating the importance and impact of alumni engagement.

Communications & Content Development

• Supports the development of communications for alumni and donor engagement activities, including invitations, e-blasts, newsletters, social media content, promotional materials, and thank-you correspondence.
• Creates, edits, and proofreads content for alumni publications, newsletters, websites, event materials, and other communications.

Administration, Reporting, and Information Management

• Maintains accurate alumni and donor information, records, reports, and event-related documentation within ARBOR and related systems.
• Ensures timely and accurate recording and coding of donor information and engagement activities.
• Maintains records related to alumni events, attendees, alumni groups, initiatives, budgets, and engagement activities
• Supports event planning by obtaining quotes, coordinating payments, submitting invoices, and maintaining financial records.

Relationship Management and Problem Solving

• Responds to inquiries and concerns from alumni, donors, volunteers, and other stakeholders in a timely and professional manner.
• Uses sound judgment, diplomacy, and problem-solving skills when addressing questions, concerns, or unexpected event-related challenges.

Other

• Performs other duties as assigned.

QUALIFICATIONS & SKILLS

Education:

• Bachelor’s degree or equivalent combination of education and experience

Experience:

• 4 years of experience preferred in alumni programming and communications, however candidates with all experience levels will be considered
• Experience in planning and executing alumni programs, events and communications
• Familiarity with the post-secondary education environment is an asset

Skills:

• Excellent communication skills, written and verbal, and meticulous attention to detail
• Exceptional interpersonal skills
• Superior customer service skills
• Creativity, tact, diplomacy and problem-solving skills are essential; demonstrated ability to exercise judgment and respect confidentiality
• Strong organizational skills and ability to manage multiple, competing deadlines and priorities
• Excellent computer skills including working knowledge of platforms that facilitate virtual engagement (ie Zoom), MS Office Suite, CRM and databases (ie Blackbaud, Raiser’s Edge, SalesForce), Adobe, Imodules

We thank all applicants for their interest. Only those considered for an interview will be contacted.

The University of St. Michael’s College is strongly committed to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal people of North America, persons with disabilities, LGBTQ persons, people who take a religiously informed view of human experience, and others who may contribute to further diversification of ideas.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act. We strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require accessibility accommodation, please contact Human Resources at 416-926-7101 or [email protected].

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