Advertising & Office Administrator

About Onscreen Magazine

Onscreen is the UK’s leading magazine for independent cinemas, working with cinemas, film distributors and advertisers across the country. Our bi monthly magazine brings audiences closer to the latest films coming to the big screen, combining film content with advertising campaigns for a wide range of national and local brands.

We are a small, friendly and busy team and are now looking for an organised and proactive Advertising & Office Administrator to support the day to day running of the business.

The Role

This is a varied position providing administrative support across advertising, sales, accounts and magazine production. You will work closely with our advertisers, graphic designer, sales team and management to make sure information is accurate, deadlines are met and each edition of the magazine runs smoothly.

The role will include:

• Processing and managing advertising contracts and ensuring information is accurate and completed on time
• Liaising with advertisers and our graphic designer to coordinate the design and production of print advertisements
• Processing and tracking accounts payable and receivable, including following up outstanding payments where required
• Helping to plan and maintain the sales team and advertising deadlines
• Distributing magazine links and cinema tickets to relevant contacts at the beginning of each print period
• Maintaining organised records and ensuring information is communicated clearly between the team, advertisers and suppliers
• Providing general administrative support and assisting with the smooth day to day running of the office
• Supporting the wider team with other administrative duties when required

About You

We are looking for someone who is:

• Highly organised with excellent attention to detail
• Confident managing several tasks and deadlines at the same time
• A clear and professional communicator
• Comfortable dealing with advertisers, suppliers and colleagues
• Confident with numbers, invoices and basic financial administration
• Proficient in Microsoft Office and general computer systems
• Proactive, reliable and able to work independently as well as part of a small team
• Familiar with Adobe software, although this would be beneficial rather than essential

It would be a minimum of 16 hours per week potentially increasing to 24 hours around deadline or for the right candidate. There is some flexibility around day and times that can be discussed during interview.

Pay: From £13.00 per hour

Expected hours: No less than 16.0 per week

Work Location: In person