AEL - Program Manager

Position Summary

The Adult Education Department is recruiting for one Program Manager. This position is responsible for program oversight and coordination of services and department events and activities, accounting tasks, and assisting with Adult Education program students.

This position is benefits eligible.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

• Academic Support & Student Success

• Allied Health

• Career & Technical Education

• Arts, Humanities, & Social Sciences

• Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area
Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

Duties & Responsibilities

• Assist the AEL Director in preparations for monthly fiscal reporting including processing travel, payroll, and expenditures.

• Serve as a purchaser with access to grant funds through a procurement card. Ensure all costs are allowable and documented prior to purchasing and proper documentation are filed within records retention guidelines.

• Complete travel arrangements for staff, as needed.

• Manage event schedules & recruitment opportunities for AEL program throughout the service area.

• Assist with planning and facilitating various student events.

• Assist with student intake and enrollment responsibilities.

• Maintain program information and distribution via print, social media, and website.

• Maintain inventory of supplies/textbooks/technology and complete purchases for program, as needed.

• Coordinate all staff and instruction initial employment training and follow-up trainings and evaluations.

• Assist with planning and conducting all staff trainings, department meetings.

• Coordinate class setups, room bookings, and attendance sheets and collection processes.

• Establish and maintain monthly communication with all staff regarding program updates and responsibilities.

• General office duties such as filing, ensuring records and program documents are organized and easily accessible

• Be familiar and comply with the general policies of The Victoria College.

• Assist in training both student workers and part-time proctors; develop and manage work schedules

• Collect data to assist Director of Adult Education for reporting to Texas Workforce Commission and/or Victoria College.

• Enter data into TEAMS (state management system).

• Other tasks as assigned by the Director of Adult Education.

Qualifications

• Associate’s Degree, Bachelor’s Preferred.
• Must have effective interpersonal, oral, and written skills, and be able to work some evenings.
• Knowledge of MS Outlook, Word, and Excel highly desirable.
• Bilingual (Spanish) preferred.
• Must have a team attitude and be detail oriented.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.

The following benefits apply to all full-time positions scheduled to work 30 hours or more each week. These full-time positions are also eligible to participate in our TRS retirement plan.

Victoria College offers an excellent benefit package for eligible employees that includes group insurance as well as a generous amount of paid time off:

Group Insurance

Health insurance

• Full-time employees: 100% VC paid; employee pays 50% for dependents
• Coverage for the new employee/dependents is effective on the 1st of the month following a 60-day waiting period

Optional benefits – available at group rates

• Coverage for the new employee/dependents is effective on the 1st of the month following hire date
  • Flexible Spending Accounts – health and dependent care
  • Dental
  • Vision
  • Term Life
  • Short and long-term disability
  • Accidental death & dismemberment
  • As an added benefit, Victoria College issues a credit of up to $30 each month to full-time employees to help offset the cost of premiums

Supplemental benefits – offered through Globe Life

Retirement

Participation in the Teacher Retirement System is mandatory (ORP option for eligible employees)

• Currently, the employee contribution is 8.25%. The state and Victoria College, together, contribute 8.25%
• Social security is deducted each pay period
• Payroll deduction for 403-b and 457 deferred compensation plans are available

Other Benefits

• Workers compensation insurance
• Direct payroll deposit
• Tuition waiver for benefits eligible employees and their dependents through age 25
• Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc.
• Technology training

Paid Time Off

• Vacation for eligible employees (does not apply to faculty positions). Effective 90 days after start date
  • Full-time employees: 80 hours up to 10 years of service then 120 hours for 10+ years of service
• Sick leave
  • Full-time employees: accrues at 8 hours each month
• Developmental and professional leave
• One week at Thanksgiving
• Two weeks for Winter Break
• One week for Spring Break
• Regular holidays
  • Labor Day
  • Martin Luther King, Jr. Day
  • Good Friday
  • Memorial Day
  • Juneteenth
  • Independence Day
• Non-faculty employees get Fridays off during the summer

Note: Applicants who travel over 200 miles round trip will be reimbursed up to $500 for travel expenses according to the travel reimbursement procedure. However, applicants who decline employment offers will not be reimbursed. Travel reimbursements are not processed until after all interviews have concluded and an offer of employment has been extended to and accepted by the candidate selected for hire.