Agency Coordinator

About the Agency

Our client is a boutique creative agency based in Melbourne that delivers bold campaigns, creative PR and standout events for both local and international brands. They are a small, hands-on team where every day looks a little different - and that's exactly how they like it.

This role has become available due to a recent internal promotion - a great reflection of the growth and opportunity on offer here. The agency is in an exciting growth phase, and this role comes with genuine pathways to progress as the business continues to expand.

We are looking for an Agency Coordinator to support the smooth running of the agency, assist with PR and event programs, and keep the wheels turning behind the scenes. This role is perfect for a graduate or someone with around a year's experience who has the right attitude - organised, proactive, and keen to gain hands-on experience across a creative agency environment. This is a fantastic opportunity to learn from the ground up early in your career.

About the Role

You will provide day-to-day operational and administrative support across PR and event programs, while assisting management with general business needs. Responsibilities include:

Office & Administration:

• Schedule meetings, appointments, and travel;
• Research and prepare materials for appointments, meetings, and projects;
• Liaise with stakeholders via phone, email, and in person;
• Ensure the office is tidy, functional, and well-maintained;
• Manage office suppliers, inventory, and functionality;
• Prepare documents and internal presentations.

PR & Event Support:

• Research and coordinate venues, suppliers, talent, and entertainment in response to briefs;
• Obtain, compare, and present quotes for approvals;
• Support bookings and supplier management for events;
• Assist with event-related administration: agendas, run sheets, reporting, manuals, and client-specific templates;
• Help manage guest lists, social reporting, and editorial captures;
• Assist with budgeting and cost tracking by preparing accurate quotes and invoices;
• Prepare post-event reports and proposals;
• Provide on-site support for events and travel coordination for event staff as required.

About You

More than anything, this role is about attitude. You are intelligent, dedicated, and thrive working under pressure in a fast-paced environment. You are adaptive, highly organised, and enjoy juggling multiple priorities. You take pride in keeping things running smoothly and are excited to build a career in PR and events. Ideal candidates will have:

• A bachelor's degree or approximately one year's experience in administration, office coordination, or a similar support role - recent graduates are encouraged to apply;
• Excellent communication skills, both written and verbal;
• Strong organisation and time management;
• Confidence in liaising with clients, suppliers, and internal teams;
• A flexible, can-do attitude and the ability to stay cool under pressure in a fast-paced creative environment.

Why You will Love It

• Join an agency in a genuine growth phase, with this role created by an internal promotion - real proof that people move up here;
• Work in a collaborative, creative team delivering high-profile campaigns;
• Gain hands-on experience in PR, events, and agency operations;
• Clear opportunities to progress and grow your skills in both agency coordination and event/PR delivery.

How to Apply

Zest People is managing this search exclusively and confidentially on behalf of our client. To apply, please submit your CV along with a short cover note outlining why this role, and this stage of growth excites you.