Agency Operations Administrator

HSI has been a leader in the provision of educational opportunities and guardianship for international secondary school students for over 30 years throughout Ireland and the UK. We searching for committed, dynamic and positive ' Go- Getters' to join our Dublin A- Team, based in the heart of the city- Temple Bar.

We work hard, have fun and, most importantly, love supporting our students, schools and host families. We are hybrid professionals, problem solvers, creative solution makers and, above all Team Players!

This role is based in our Dublin office ( 5 days per week ) AND may require travel across Ireland at times, during the school year mainly. Travel expenses in addition to salary.

We are looking for an outgoing, organised person to join our all team. The role entails supporting Operations, Compliance and Placement Strategies

The ideal candidate will have a proven track record within a similar admin support role.

Bachelors degree is preferred.

Requirements
The successful candidate must have excellent communication, organisational and administrative skills, together with a friendly motivated disposition. Being able to work under pressure as part of a busy team while having the skills to work independently are both essential

• Working with and updating our bespoke online portal system, proficiency in Office 365, excel, google docs and sharepoint/ one drive
• Liaising with schools, students, host families and other stakeholders
• Dealing with telephone and email enquiries
• Active involvement in the continuous improvement of systems and processes
• professional and friendly manner
• High levels of attention to detail, ability to work under pressure and meet time-sensitive deadlines
• Ability to prioritise, excellent time-management skills
• Fluent oral and written English
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Job Type: Full-time

Pay: €30,000.00-€35,000.00 per year

Work Location: In person