AI Project Assistant

About the Company

XGEN Global Solutions Inc. specializes in AI and real-world data collection projects, supporting the development of AI and robotics technologies through large-scale data collection, project operations, quality control, and field execution.

We are looking for a highly organized and proactive AI Project Assistant to support the Project Manager and project team in the daily execution and coordination of AI-related projects.

This position is suitable for candidates who are interested in AI, technology, project management, and operations. Previous AI experience is an advantage but is not mandatory.

Key Responsibilities

1. Project Coordination

• Assist the Project Manager in planning, coordinating, and monitoring daily project activities.
• Track project schedules, milestones, tasks, and deliverables.
• Follow up with team members to ensure assigned tasks are completed on time.
• Maintain project trackers and regularly update project status.
• Assist in identifying delays, issues, risks, and project dependencies.
• Escalate important issues to the Project Manager in a timely manner.

2. Team & Cross-Department Coordination

• Coordinate with HR, recruitment, data collection, operations, QA, and other relevant teams.
• Communicate project requirements and task assignments to team members.
• Follow up on pending tasks and provide progress updates.
• Assist with scheduling meetings, training sessions, and project activities.
• Take meeting notes and maintain action-item lists.

3. AI Project Operations

• Assist with the execution of AI and real-world data collection projects.
• Support participant/personnel coordination, project scheduling, and operational arrangements.
• Assist in coordinating field activities, equipment, locations, and project resources.
• Monitor daily project progress and operational performance.
• Support the implementation of project SOPs and operational procedures.
• Assist in resolving day-to-day project issues and operational bottlenecks.

Qualifications

Required

• 0–2 years of experience in project coordination, operations, administration, or a related position.
• Fresh graduates are welcome to apply.
• Strong organizational and time-management skills.
• Strong attention to detail.
• Good written and verbal communication skills in English.
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.
• Comfortable working with spreadsheets, databases, and project trackers.
• Able to coordinate with multiple teams and follow up on tasks effectively.
• Able to work independently and manage multiple tasks in a fast-paced environment.
• Willing to work on-site in Clark, Pampanga.

Preferred / Advantage

• Experience in project coordination, operations, or administrative support.

• Basic understanding of AI, machine learning, data collection, or technology projects.

• Experience using project management or collaboration tools such as Lark

• Strong problem-solving and analytical skills.

• Previous experience in an AI, technology, BPO, operations, or project-based company.

Benefits

• Competitive monthly salary
• Government-mandated benefits
• Paid statutory benefits in accordance with applicable Philippine regulations
• Company training and onboarding
• Professional development opportunities
• Opportunities to work on AI and technology-related projects
• Career growth opportunities within the project and operations teams
• Collaborative and fast-paced working environment
• Opportunity to develop project management and AI industry experience