AP Account Executive

1. Invoice Processing

·       Receive and review vendor invoices via multiple channels (email, system upload, EDI)

·       Perform 3-way matching — Invoice vs Purchase Order vs Goods Receipt — to verify accuracy and completeness

·       Ensure accuracy of amounts, vendor details, and applicable tax information (e.g. GST, withholding tax)

·       Post and code invoices into KLN systems (SMART OFFICE / SUN SAAS) in a timely and accurate manner

·       Classify invoices to appropriate cost centers and GL accounts in line with the chart of accounts

2. Payment Processing

·       Prepare and execute weekly / bi-weekly payment runs via bank transfer (online banking)

·       Ensure all payments are made within agreed vendor credit terms to maintain good standing

·       Handle urgent and manual payments as required, with proper documentation and authorization

·       Ensure all payment disbursements are supported by complete documentation and approvals prior to execution

3. Vendor Management

·       Serve as the primary point of contact for vendor payment enquiries and dispute resolution

·       Respond to vendor inquiries regarding payment status and discrepancies in a timely and professional manner

·       Reconcile vendor statements against AP ledger records on a regular basis

·       Maintain accurate and up-to-date vendor master data including bank details and contact information

4. Issue Resolution

·       Investigate and resolve invoice mismatches, missing PO issues, and payment discrepancies

·       Liaise with internal departments — including Procurement and receiving/operations teams — to resolve exceptions promptly

·       Escalate unresolved discrepancies to the Finance Manager in a timely manner

5. Compliance & Controls

·       Adhere to KLN Group's internal controls, delegation of authority, and approval matrix always

·       Ensure compliance with company policies, applicable tax regulations, and statutory requirements across Singapore and Malaysia

·       Maintain organized and complete records of invoices, payment vouchers, and related correspondence for audit trail purposes

·       Support internal and external audit processes by providing required schedules, documentation, and responses

6. Reporting & Reconciliation

·       Perform monthly AP closing tasks including AP sub-ledger to general ledger reconciliation

·       Prepare and distribute AP aging reports and payment forecast schedules to the Finance Manager

·       Assist in cash flow reporting by providing timely and accurate AP data

·       Contribute to month-end and year-end financial close activities as required

7. Process Improvement & Others

·       Identify opportunities to streamline AP workflows and reduce manual, paper-based processing

·       Support system upgrades, process digitalization, and Finance Transformation initiatives as required

Undertake any other ad-hoc duties as assigned by the Finance Manager