AP Accountant - APAC

Job Summary The Accounts Payable Accountant – APAC is responsible for end-to-end accounts payable operations and T&E processing across APAC entities, ensuring accurate, timely, and compliant processing of vendor invoices, payments, and reconciliations. The role supports month-end close activities, maintains strong internal controls, and works closely with regional stakeholders and Shared Services teams to ensure efficient and well-governed AP processes.

Key Responsibilities

Accounts Payable Operations

• Process vendor invoices accurately and timely in accordance with company policies, approval matrix, and delegation of authority.
• Perform three-way matching (Purchase Order, Goods Receipt, and Invoice) prior to posting.
• Ensure correct GL, cost center, profit center, and tax coding in ERP systems.

T&E Audit and payment processing

• Review, audit and process T&E expense report in accordance with company policies
• Ensure correct GL, cost center coding in ERP systems.
• Process payments to staffs or corporate card on time

GR/IR Management

• Monitor, analyze, and clear GR/IR balances on a timely basis.
• Investigate aged, unmatched, or disputed GR/IR items.
• Coordinate with Procurement, Supply Chain, Logistics and Warehouse teams to resolve receipt, pricing, or quantity issues.

Vendor & Stakeholder Coordination

• Act as a primary AP contact for vendors regarding invoice, payment, and dispute inquiries.
• Work closely with Procurement, Logistics, Warehouse, Tax, Finance, and Shared Services teams to resolve blocked or disputed invoices.
• Proactively follow up on missing documents, approvals, or goods receipts to prevent payment delays.

AP Automation & Systems

• Operate and support AP automation platforms (e.g., Serrala) for invoice capture, workflow, and exception handling.
• Ensure accuracy of OCR results, workflow routing, and system postings.
• Support continuous improvement initiatives to increase automation rates and reduce manual processing.
• Participate in system upgrades, UAT, and process standardization initiatives within the P2P/AP stream.

Month-End Close & Reconciliations

• Support AP month-end close activities including accruals, cut-off validation, and reclassifications.
• Prepare and review AP aging, GR/IR aging, and balance sheet reconciliations.
• Support intercompany AP processing and reconciliations where applicable.

Performance Metrics & Reporting

• Monitor and support delivery of AP KPIs including DPO, invoice processing time, automation rate, and AP aging.
• Prepare AP reports and analysis for regional finance reviews and management reporting.
• Identify trends, risks, and improvement opportunities from AP performance data.

Internal Controls & Compliance

• Ensure compliance with IFRS / US GAAP, Group accounting policies, and local statutory requirements.
• Maintain complete and audit-ready documentation for all AP transactions.
• Support internal and external audits and respond to audit inquiries.
• Identify control gaps and recommend corrective actions to strengthen AP governance.