AP & AR Specialist

Description We are seeking a detail-oriented and proactive Accounts Receivable (AR) and Accounts Payable (AP) Analyst to join our dynamic finance team. This role is responsible for overseeing both accounts receivable and accounts payable functions, ensuring accurate, timely processing, and management of financial transactions. The ideal candidate will have a strong understanding of accounting principles, excellent problem-solving abilities, and the capacity to work efficiently in a fast-paced environment. German Language is Mandatory (Fluent/ Expert).

Accounts Receivable (AR) Duties

• Manage and monitor customer accounts, ensuring timely collection of payments.
• Process and apply customer payments in accordance with company policies.
• Reconcile AR ledger to ensure accurate reporting and address discrepancies.
• Work closely with the sales team to resolve any customer billing inquiries or issues.
• Prepare and send out customer invoices, ensuring they are accurate and timely.
• Analyze aging reports and take proactive action on overdue accounts.
• Assist in preparing weekly/monthly AR reports for management review.
• Ensure compliance with internal policies and procedures regarding credit and collections.

Accounts Payable (AP) Duties

• Process vendor invoices and ensure timely and accurate payment processing.
• Verify and match invoices with purchase orders and receipts.
• Handle vendor inquiries, resolving issues related to payment or invoicing discrepancies.
• Reconcile AP ledger and resolve any discrepancies.
• Prepare and process weekly/monthly payment runs, ensuring compliance with payment terms.
• Assist with month-end and year-end AP reporting and close activities.
• Maintain accurate and up-to-date vendor records.
• Ensure timely filing of all AP documentation for audit purposes.

General Duties

• Support the finance team with any ad-hoc accounting tasks or special projects.
• Assist in the preparation of financial statements and reports as needed.
• Ensure compliance with relevant accounting regulations and company policies.
• Continuously seek ways to improve processes for efficiency and accuracy in both AR and AP functions.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience).
• Should Speak, Write & Read German Language (Above B2 Level).
• 3-5 years of experience in accounts receivable and accounts payable.
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software (preferably NetSuite and Invoiced.) and Microsoft Excel.
• Excellent attention to detail with strong analytical and problem-solving skills.
• Strong communication skills, both written and verbal, with the ability to interact effectively with vendors, customers, and internal stakeholders.
• Ability to work independently and manage time effectively in a fast-paced environment.
• Knowledge of regulatory requirements and best practices related to AR and AP.